Officer - Supply Chain Management Compliance

2 weeks ago

Pretoria, Gauteng, South Africa Affirmative Portfolios Full time

Procurement

Pretoria
***:
Officer - Supply Chain Management Compliance

Pretoria

12 Months Fixed Term Contract

Salary - Market Related

Outline

Division - Finance/Supply Chain Management

Reports to - Manager: Supply Chain Management Compliance

About the position:

To facilitate and administer the supply chain management compliance process activities as prescribed by Treasury and relevant legislation.

Role Content/Responsibilities:

KPA:
What the area of responsibility includes

Role Activities:
What activities and related outputs that are required to implement the KPA

Weight:
What amount of time is reasonably spent on the implementation of the KPA

KEY PERFORMANCE AREA

ROLE ACTIVITIES

WEIGHT
Functional Management

  • Implement SCM compliance processes and schedules to deliver quality services efficiently.
  • Monitor, capture and report progress of the business unit's achievements against the compliance objectives.
  • Compile reports and metrics to measure success as directed.
70%

  • Update and maintain systems to ensure that compliance levels are maintained.
  • Prepare monthly reporting and compliance schedules and proactively identify compliance exceptions.
  • Provide relevant technical support to Manager SCM Compliance.
  • Implement relevant procurement compliance strategies.
  • Monitoring and reporting noncompliance matters and issues.
  • Perform processes for identification of noncompliance matters and issues.
  • Perform regular internal control checks on all SCM activities.
  • Compile report of irregular expenditure on a monthly basis in accordance with the applicable prescripts.
  • Support all audit activities for SCM Unit.
  • Ensure that all insurance claims are processed and submitted timeously.
  • Ensure that all payments to the insurance broker are completed and submitted on time to limit the insurance risk.
  • Assist with the review of insurance risk to ensure adequate cover for the organisation.
  • Provide administrative assistance to the Tender Committee as required.
Risk and Compliance Management

  • Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
  • Support and provide evidence to all internal and external audit requirements.
  • Maintain quality risk management standards in line with ISO requirements.
15%

  • Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
  • Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.
Stakeholder Management

  • Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation's reputation.
  • Represent and participate in the organisation's committees and task teams when required.
  • Convene and attend meetings and present relevant information to stakeholders when required.
  • Ensure the provision of excellent customer service as per service level agreements.
  • Resolve queries and problems within span of control and within agreed time frames.
  • Follow up on unresolved queries and complaints where required.
  • Liaise with relevant stakeholders regarding followup of information, as required for compliance purposes.
  • Interact with the employees and provide credible advice to employees when required as it relates to SCM.
15%

Qualifications/Registrations:

  • National Diploma / Diploma in Supply Chain Management, Procurement, Public Administration or a related field (NQF Level 6)
  • Registration as member of CIPS (preferred)

Experience:

  • 3 years relevant work experience work experience within governance and compliance in the Public Sector Operational Level

Knowledge and Skills:

Operational Level

KNOWLEDGE AND SKILLS

REQUIRED



LEVEL:
Entry Level, Intermediate Level, Advanced Level, Expert Level
Relevant legislation and regulatory frameworks Advanced

Risk Management practices and principles Intermediate

Business Acumen Intermediate

ERP Systems Intermediate

PPPFA principles Advanced

Computer Literate (MS Office) Advanced

Bid scoping, evaluation and adjudication principles Advanced

Competencies:

COMPETENCIES

REQUIRED

DESCRIPTION
Communication Conveys knowledge and credibility with effective structuring of ideas, opinions and information, in writing and speaking.

Listens carefully to the content of information being conveyed; asks clarifying questions to ensure understanding of others' messages.

Results Orientation Demonstrates a positive attitude while focusing on completing tasks or goals. Delivers quality results on time.

Customer Focus Works collaboratively with customers to determine their needs and identify appropriate solutions. Ensures that customers and decision makers are influenced.

Quality Focused Foll

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