Operations Coordinator

2 weeks ago

Centurion, Gauteng, South Africa AJ Personnel Full time

Main purpose of the job:

  • To manage reliable project asset data and information by being a bridge between the project and Shared Services/Grants
  • To receive and record by the internal WITS RHI guidelines
  • To educate staff on policies/SOPs
  • To do periodic project assets verification and report back to shared services

Location:

-
Centurion
Tshwane
Key performance areas:

  • Assist in developing, creating, and enhancing the management and presentation of asset data, information, and reports within the project
  • Maintain an accurate asset register and inventory system for the Tshwane project
  • Be able to remotely or physically verify any project assets with Wits RHI Shared Services/Grants
  • Conduct site visits within the district to verify assets
  • Collect broken, returned and assets to be repaired from staff members and log calls with the operations desk
  • Prepare and package all assets that need to be returned to Shared services/Grants
  • Receive and allocate assets received from Grants/Shared services
  • Scan and send back all asset documentation to Shared Services/grants which includes asset adjustments, transfers, and donations
  • Keep accurate records of project assets
  • Act as the first point of contact in assisting staff with assetrelated queries and, if applicable, redirect them accordingly
  • Communicate with all levels of management within the project with regard to all project assets
  • Maintain healthy relationships with CoT/DoH staff within Tshwane district
  • Monitor and track all requests from line managers to project operations and respond appropriately
  • Frequently, verify project assets with Shared Services/Grants
  • Work closely with WITS RHI IT and Assets support
  • Manage relationships with other District Support Partners (DSPs) concerning asset management
  • Work closely with the Fleet Coordinator to maintain the vehicles list/register
  • Work closely with the Office Assistant in managing telecommunication assets
  • Gather documents required for the management of all incidences relating to assets
  • Maintain of call logged with Shared Services
  • Assist with the specifications for the procurement of assets. Based on history/trends
  • Support other Operations Coordinators with duties that may arise relating to HR, Fleet management, Branding, Maintenance of Offices & Building and Procurement, etc.
  • Report all activities of assets monthly to the Project Operations Manager
  • Keep a record of all induction, and inservice training reports that relate to assets management including vehicles
  • Take ownership and accountability for tasks and demonstrate effective selfmanagement
  • Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
  • Maintain a positive attitude and respond openly to feedback
  • Take ownership of driving own career development by participating in ongoing training and development activities

Required minimum education and training:

-
Relevant Administrative Diploma:

-
Computer literate in standard MS Office packages:


  • Valid driver's license

Required minimum work experiece:

-
- 3 Years' office administration experience in a medium to large-sized organization:


  • Working knowledge of operations and financial systems and processes

Desirable additional education, work experience, and personal abilities:

  • Some exposure to project management/NGO environment would be useful
  • Experience working in a donorfunded organization or NGO
  • Exceptional organization and administrative skills with working knowledge of MS Office
  • Own, reliable transport preferred
  • Able to maintain confidentiality, tact, and professionalism at all times
  • Able to exercise discretion, high levels of initiative and independent decisionmaking
  • Must be assertive, confident, and adaptable
  • Selfmotivated, able to work independently and work as part of a multidisciplinary team
  • Positive, energetic, team player
  • Ability to adapt to complex situations, ability to manage stress, selfstarter, ability to deliver goals proactively, creative thinker, goal orientated
  • A thorough and accurate approach to work
  • Attention to detail
  • Excellent communication skills

Demands of the job:

  • Must be able to work in a pressurized environment and be able to travel within Tshwane District to conduct inspections/verification
  • Confidentiality, tact, and discretion must always be maintained
  • Ability to deal with demands from project staff members and shared services Centre

TO APPLY:

  • Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
  • Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
  • Note AJ Personnel is fully POPI compliant.
  • Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants fro

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