Operations Officer

2 weeks ago

Cape Town, Western Cape, South Africa HotelJobs Full time

Minimum requirements

  • Grade 1
  • Qualification in the Hospitality and Tourism Industry is not essential but preferred.
  • Minimum of 1year experience in the same or similar position
  • Level 2 minimum Microsoft Office (Word, Excel, PowerPoint, and Outlook in particular)
  • Basic OPERA System Knowledge
  • Strong administrative functions

DUTIES AND RESPONSIBILITIES

  • Oversee daily administrative and clerical activity in the office
  • Maintains records of maintenance and other facilities functions
  • Assign technicians or specialists to repair equipment as necessary
  • Acts as liaison between different group departments to ensure that problems are appropriately resolved
  • Coordinates and manages schedules and calendars for various departments
  • Provide direction/information to vendors, facilities staff, and service providers as required to ensure excellent coordination/execution of work within the group environment with mínimal disruption
  • Assist in the maintenance, front office, and housekeeping departments as per operational requirements
  • Obtain quotes and meet with suppliers
  • Update of supplier list in collaboration with procurement officer
  • Back up for Group Operation Manager
  • Assist in compiling Interior & Condition Survey, including the execution
  • Filling the gap between aesthetics, residential and facilities
  • Capture and submit project management
  • Assess communication and provide feedback on products and specifications
  • Submit project management to the financial controller/manager on a weekly basis
  • Submit purchase orders and invoices to creditors twice a week
  • Assist in placing orders and filing
  • Assist Facility Management & Operations Team with tactical planning for the team's goals and objectives
  • Provide facilityspecific assistance to a project
  • Devise new ways to improve the efficiency of office work and services

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