Office Operations Manager

3 weeks ago

Cape Town, Western Cape, South Africa CareerfinderZA Full time

Key Performance Area:

  • Coordinate information concerning progress and programs of various management committees and other relevant internal stakeholders.
  • Conduct quality assurance inspections across teams to ensure that all work conducted is on standard and comply with defined processes and procedures.
  • Develop, implement and monitor a new reporting ethos that focuses on standardisation and uniformity.
  • Draft responses with regard to more complex issues for internal and external stakeholders.
  • Ensure effective functioning of the office with emphasis on the administrative documentation and management support side.
  • Ensure effective relationship and liaison between the Office of the Director.
  • Ensure efficient and effective followthrough and quick turnaround times for query resolution, meeting of deadlines and electronic correspondence.
  • Ensure that Departmental impacts have been explored and all risks (internal and external programmes) have been identified and mitigation strategies developed.
  • Manage the departmental risk register and coordinate Audit processes on behalf of the Director.
  • Monitor and coordinate the implementation of resolutions from Management Committee meetings.
  • Prepare and coordinate submissions for quarterly and periodic reporting with the responsible portfolio committees, steercoms, etc.
  • Prepare and manage all reports, correspondence and documents for the Director, including the monitoring of the document management system.
  • Provide professional input and support in preparing reports for the Director as well as divisional reports, submissions, and approvals.
  • Provide quality assurance for divisional reports, as well as taking minutes for divisional meetings.
  • Provide strategic support to the Director on the daytoday office management.
  • Provide support in dealing with ad hoc requests as they arise e.g. interviews, submissions, offer letters etc.
  • Research and compile comprehensive documents/presentations for the Director
  • Research, analyse information and compile complex documents for the Director and lead the Executive special projects.
  • Scrutinize complex submissions/reports and make abbreviated notes and/or recommendations for the Director with regards to these documents.
  • Set up and maintain systems in the Office of the Director that will contribute towards improving efficiency in the office.
  • Act as the bottomline drivers of tactical implementation within the context of business unit excellence and performance improvement.
  • Direct, control, coordinate and optimise budgeted resources to meet specific objectives and deliver agreed results and productivity requirements.
  • Ensure the development and implementation of a practice in alignment with operational policy and procedural frameworks.
  • Implement tactical strategy and delivery plans through the development of operational activities, ensuring the achievement of operational targets.
  • Plan for handling work outputs, pull together interdependent activities & specify priorities, standards & procedures to ensure tactical implementation.
  • Proactively identify interconnected problems, determine its impact and use to develop best fit alternatives; implementing best practice solutions.
  • Provide periodic reports on performance against plan & progress on shortterm initiatives & use to realign tactical plan and objectives appropriately.
  • Recommend changes to optimise processes, systems, policies and procedures, and execute the implementation of change and innovation initiated by the organisation.

Minimum Requirements:

  • Senior Certificate (NQF 4) AND 15 years related experience (Office Management), of which 34 years ideally at junior management level
  • Relevant Bachelor's Degree / Advanced Diploma (NQF 7) AND 810 years' experience in a similar environment (Office Management) of which 34 years ideally at junior management level
  • Relevant Business/Administration/Project Management skills.
  • High level of computer proficiency and in the use of Microsoft Office products.

  • Senior Customer Relations Officer

    3 weeks ago

    Cape Town, Western Cape, South Africa ADvTECH Support Office Full time

    Overall Purpose of the JobUnder the supervision of the Head: Academic Operations and the Deputy Head: Academic Operations, the Senior Customer Relations Officer is responsible for ensuring that all student queries related to all aspects of the student experience are dealt with timeously and effectively by the Customer Relations Centre in line with the agreed...

  • Training Officer

    3 weeks ago

    Cape Town, Western Cape, South Africa Office Beacon South Africa Full time

    Training Officer Job DescriptionWe are searching for a dutiful training officer to fulfill the educational requirements of new and existing staff. The training officer should administer needs assessments, gauge skills shortages, and then address these through tailored training programs. You should also ensure the effectiveness of your instruction by...

  • Hoio - International Liaison Officer (Ilo)

    3 weeks ago

    Cape Town, Western Cape, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1Main purpose of job: To disrupt the flow of illegal migration by air to the United Kingdom and identify and disrupt the activity of the organised crime groups behind it. Support Visa Status and Information Services (VSI) section to protect the integrity of the UK visa regime and identify and disrupt activity of...

  • Operations Officer

    3 weeks ago

    Cape Town, Western Cape, South Africa HotelJobs Full time

    Minimum requirements Grade 1 Qualification in the Hospitality and Tourism Industry is not essential but preferred. Minimum of 1year experience in the same or similar position Level 2 minimum Microsoft Office (Word, Excel, PowerPoint, and Outlook in particular) Basic OPERA System Knowledge Strong administrative functionsDUTIES AND RESPONSIBILITIES Oversee...

  • Operations Officer

    3 weeks ago

    Cape Town, Western Cape, South Africa HotelJobs Full time

    Our client, an Exclusive 5 Star Hotel & Spa, is seeking the services of an experienced Operations Officer, to manage and ensure an optimal working environment across all our properties and ensure that the necessary support is given to operations in terms of facilities and residential matters.This is a role for a young professional who is serious about their...

  • Chief Flight Attendant

    3 weeks ago

    Cape Town, Western Cape, South Africa Safair Operations Full time

    Safair Operations, operating as FlySafair, has a vacancy for a Chief Flight Attendant at our office in Cape Town International Airport. The successful applicant will report to the Manager: Cabin Services.**RESPONSIBILITIES: Ensuring compliance by all relevant parties with regards to Flight Attendant duties and responsibilities;:Responsible for the overall...

  • Customer Care Officer

    3 weeks ago

    Cape Town, Western Cape, South Africa Shelflife Head Office Full time

    Shelflife is looking for a highly motivated and competent individual to join our team in the key role of Customer Care Officer at our Head Office in Cape Town.This role is suitable for an individual for whom going the extra mile for a customer is considered a privilege and a pleasure.The individual we seek will be passionate about providing the very best...

  • Hotel Operations Officer

    3 weeks ago

    Cape Town, Western Cape, South Africa HotelJobs Full time

    Village N Life is a leading tourism and hospitality company based in Camps Bay.If you thrive on a company culture that focuses on growing their employees through career development and staff incentives, this is the company for you.Minimum requirements Grade 1 Qualification in the Hospitality and Tourism Industry is not essential but preferred. Minimum of...

  • Operational Compliance Officer

    3 weeks ago

    Cape Town, Western Cape, South Africa Frogg Recruitment Full time

    Operational Compliance Officer Cape TownWell-established Financial client is looking for an Operational Compliance Officer with 3+ years of experience. Must have Manco, CISCA and Board Notice experience.Salary: Up to R800k CTC (Depending on experience)Minimum Requirements: LLB or Relevant degree Certificate/Diploma in Compliance Management Must be a Member...

  • Office Operations and Compliance Associate

    3 weeks ago

    Cape Town, Western Cape, South Africa Boldr Full time

    WHAT IS YOUR ROLE:As the Office Operations and Compliance Advisor, you'll support the day-to-day operations and community initiatives of Boldr. You'll have the opportunity to fuel our growth by ensuring everything within the office runs like a well-oiled machine. You will also engage and empower Boldr's community impact internal stakeholders. You must be...

  • Operational Compliance Officer

    3 weeks ago

    Cape Town, Western Cape, South Africa Frogg Recruitment Full time

    Operational Compliance Officer Cape TownWell-established Financial client is looking for an Operational Compliance Officer with 3+ years of experience. Must have Manco, CISCA and Board Notice experience.Salary: Up to R800k CTC (Depending on experience)Minimum Requirements: LLB or Relevant degree Certificate/Diploma in Compliance Management Must be a Member...

  • Chief Operations Officer

    3 weeks ago

    Cape Town, Western Cape, South Africa Pollock and Associates Full time

    Chief Operations Officer FMCG / Food & Bev /AgriCape Town - Western Cape - South AfricaReporting to the CEO you will be required to provide strategic direction, leadership and management of operational and financial activities that are aligned to meet overall strategic objectives set by the Board of Directors. You will be measured on operational performance,...

  • Maintenance Operations Officer

    3 weeks ago

    Cape Town, Western Cape, South Africa Tanya Serra Full time

    Job Posted: 26-Aug-2023 Location: Cape TownSUMMARYMINIMUM REQUIREMENTSQUALIFICATION: Grade 1 Qualification in Hospitality and Tourism Industry not essential, but preferred.EXPERIENCE: Minimum of 1year experience in the same or similar position Level 2 minimum Microsoft Office (Word, Excel, PowerPoint and Outlook in particular) Basic OPERA System...

  • Maintenance Operations Officer

    3 weeks ago

    Cape Town, Western Cape, South Africa HotelJobs Full time

    SUMMARYMINIMUM REQUIREMENTSQUALIFICATION: Grade 1 Qualification in Hospitality and Tourism Industry not essential, but preferred.EXPERIENCE: Minimum of 1year experience in the same or similar position Level 2 minimum Microsoft Office (Word, Excel, PowerPoint and Outlook in particular) Basic OPERA System KnowledgeDUTIES AND RESPONSIBILITIESAdministration...

  • Office Operations and Compliance Administrator

    3 weeks ago

    Cape Town, Western Cape, South Africa Boldr Full time

    A LITTLE BIT ABOUT Boldr Boldr is the first global B-Corp dedicated to delivering worldclass Client experiences while creating access to dignified, meaningful work in communities around the world. We are a global team, united by our desire to connect diverse people with common values for boldr impact. We employ just over a thousand team members across five...

  • Chief Operating Officer

    3 weeks ago

    Cape Town, Western Cape, South Africa Clint Wheeler Full time

    Published Aug 31, 202 Location Cape Town, South Africa Category Business Job Type Fulltime Salary Type Monthly Salary Salary R R CTC Per MonthDescription:Chief Operating Officer (Fintech) - Century City - R120, R150, CTC pmThe Chief Operating Officer plays a crucial role in overseeing the day-to-day operations and ensuring the efficient functioning of the...

  • Print Management Product Lead

    3 weeks ago

    Cape Town, Western Cape, South Africa Group IT Operations Full time

    IntroductionThrough our client-facing brands Metropolitan and Momentum, with Multiply (wellness and rewards program), and our other specialist brands, including Guardrisk and Eris Property Group, the group enables business and people from all walks of life to achieve their financial goals and life aspirations.Role PurposeThe Digital Collaboration Services...

  • Chief Operating Officer

    3 weeks ago

    Cape Town, Western Cape, South Africa HotelJobs Full time

    JD Specialized Recruitment_ have an exciting new opportunity for a CHIEF EXECUTIVE OFFICER to join the team of an upmarket Safari Operation based in the Chobe - Zambezi RegionThis position is Cape Town based.Essential Requirements Proven experience as Chief Executive Office / Hotel GM / Safari Lodge or relevant Senior role. Working experience in the Chobe /...

  • Chief Operating Officer

    3 weeks ago

    Cape Town, Western Cape, South Africa Interviewing Dynamix Full time

    Chief Operating OfficerCape TownOur client, a prominent player in the _lifestyle branding industry_ seeks to appoint a Chief Operations Officer to join their Senior Management Team. This is a key role in _developing and implementing_ scalable operating systems and processes to cater for rapid growth. The successful incumbent will be required to provide...

  • Chief Operating Officer

    3 weeks ago

    Cape Town, Western Cape, South Africa The Recruiters Full time

    Title:Chief Operating Officer:Salary:Description: Our client is a globally recognized brand in the skin care industry, and they currently have a vacancy for a Chief Operating Officer in Cape Town. This thriving organization is characterized by its proactive commitment to employee welfare and substantial investments in their professional development. Your...