Branch Administrator

2 weeks ago

Kempton Park, Gauteng, South Africa MES Full time

POSITION:
Branch Administrator

FOCUS GROUP:

FLAM

LOCATION:
MES Kempton Park

REPORT TO:
Branch Manager and doted line reporting to Donor Finance Controller

JOB PURPOSE

DUTIES AND RESPONSIBILITIES

Admin

  • Oversee the office administration in terms of telephone management and ensure staff has access to the needed stationery and office supplies.
  • Manage the vehicle fleet logbooks and service plan.
  • Do regular vehicle inspections.
  • Oversee the kitchen, security, drivers and cleaners' schedules.
  • Record all maintenance needs and liaise with branch manager for action.

Finance

  • Initiate payment requests with approval from branch level.
  • Custodians of petty cash and prepares petty cash reconciliation.
  • Monitor receipts book, debit card expenses and petrol cards with logbooks.
  • Receiving payments requisite to load to bank for authorisation[LP1].
  • Prepare a schedule for banking, deposit cash in the bank, and provide a copy of the deposit slip to the debtors' department.
  • Viewing rights on Sage to assist fundraising and branch level on the budget costing and donor reporting.
  • Goods in kind management schedule to be prepared and signed off at the branch.
  • Make payments arrangement and payment terms liaising with suppliers.
  • Initiate supplier invoices to be uploaded on receipt bank/ Sage receipt.
  • Following up with HO on customer or donor invoices and statements
  • Supporting and administrating branch debt collection.
  • Providing information and documents as when required by the Head Office.

HR

  • Leave processing and leave recon in liaison with head office. Ensuring that leave is captured on the system.
  • Oversee staff logbook.

Procurement

  • Administration of food procurement for the shelter within budget for a branch.
  • Administration of procurement of food parcels within budget monthly for a branch.

M&E

  • Liaise with M&E to remind staff of reporting deadlines on statistics and M&E reports.

IT

  • Report ITrelated challenges to head office for assistance.

REQUIREMENTS

REQUIRED QUALIFICATION & KNOWLEDGE
Matric is a must.

Diploma or Degree in finance or accounting will be an added advantage.

Five years' experience within office administration.

Staff management experience; at least 5 years.

Experience in financial administration or petty cash management.

MS Office Suite

Driver's license

COMPETENCIES:

  • Advance skills in administration
  • Deadline driven.
  • Effective planning
  • Teamwork
  • Leadership
  • Attention to detail.
  • Time management
  • Conflict management
  • Communication

Job Type:
Permanent

Education:

  • Diploma (preferred)

Ability to Commute:

  • Kempton Park, Gauteng (required)

Ability to Relocate:

  • Kempton Park, Gauteng: Relocate before starting work (required)
Application Deadline: 2024/02/23

Expected Start Date: 2024/04/01

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