Administrative Intern

2 weeks ago


Bloemfontein, Orange Free State, South Africa UFS, Bloemfontein Full time

Duties and responsibilities:

Reception Duties

• Receive clients at reception and attend to department telephone calls/appointments/enquiries.

• Schedule appointments and notify mental health professionals (MHP) of client arrivals.

• Quality control of the reception area.

Administrative Duties

• Open client files and perform filing duties.

• Capture data on the electronic system.

• Respond to email enquiries sent by students and private clients about services offered by SCD.

• Attend meetings, as requested by the line manager/mentor.

• Take minutes at meetings.

SCD Marketing and Representation

• Attend UFS marketing initiatives to represent SCD.

SADAG Administration

• Send SCD students to SADAG for screening.

• Confirm with students to ensure they have received help from SADAG.

• Assist with reconciling SADAG and SCD statistics.

Workshop Administration

• Assist with drafting workshop schedules.

• Liaise with residences and departments for workshops.

• Print handouts for workshops.

• Assist with marketing of workshops.

• Assist the workshop coordinator with tasks as required.

Monthly client statistics

• Assist the office manager with importing SCD statistics.

Inherent requirements:

• A relevant Higher Certificate on NQF Level 5, a Diploma/National Diploma on NQF Level 6 or a Bachelor's Degree on NQF Level 7 obtained at the University of the Free State (UFS).


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