Receptionist/administration Assistant

2 weeks ago

Cape Town, Western Cape, South Africa CapeNature Full time
This is an Expanded Public Works Programme implemented by CapeNature in accordance with applicable Ministerial Determination and related guidelines.

CapeNature is seeking to appoint a receptionist to manage our front desk daily.

The Receptionist is the first point of contact for the entire organisation, which requires a positive attitude and polished, professional appearance.

This position will multitask a variety of front office activities.

The Receptionist requires a proven efficiency in operating a multi-line telephone system, providing clerical support and dealing capably with customers and queries.


RESPONSIBILITIES:

Customer Service

  • Greet and welcome guests as soon as they arrive at the office.
  • Provide and promote an efficient and friendly customer service.
  • Welcoming onsite guests, determine nature of business, and announce guest to appropriate personnel.
  • Assisting with walk in clients.
  • Direct visitors to the appropriate person and office.

Admin and Clerical Support

  • Maintain office security by following safety procedures and controlling access via the reception desk. (monitor logbook, issue visitor badges)
  • Manage Head Office boardrooms and scheduling.
  • Update calendars and schedule meetings as required.
  • Manage the reception area and ensuring it is neat and tidy.
  • Arrange travel and accommodation as required.
  • Records/Registry assistance as required.
  • Assist Administration of infrastructure, assets and inventory.
  • Assist with procurement administration and handling of enquiries.

Switchboard / Telephone duties

  • Managing the main switchboard, answering, and transferring of telephone calls

REQUIREMENTS:

Qualifications and Experience

  • Grade 1
  • No criminal record
  • Ability to write and communicate in any two of the Western Cape official languages.
  • At least 1 year Receptionist/ Front Office experience/Customer Service experience

RECOMMENDATIONS:

  • Computer literacy in MS Word and Excel
  • Possession of a valid driver's license
  • Experience in Office Administration
  • Basic knowledge of Finance transactions

COMPENTENCIES:

  • Proficiency in Microsoft Office
  • Punctual, neat, and responsible
  • Ability to work in a team and independently
  • Proven ability to communicate professionally
  • Proven job diligence, dedication, and diligence.
  • Commitment to work as part of essential services to the Entity
  • Demonstrate excellent written and verbal communication skills
  • Ability to be resourceful and initiativetaking when issues arise
  • Multitasking and timemanagement skills, with the ability to prioritize tasks

  • Receptionist/office Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Solarquest (Pty) Ltd Full time

    Receptionist/Office AdministratorWe are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. Our Receptionist's duties include offering administrative support across the organization. You will welcome...

  • Receptionist/administrative Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Alliance Française du Cap Full time

    Alliance Française du Cap is currently recruiting its nextReceptionist & Administrative AssistantFull-time position to be filled by April 2nd, 2024Job description:Reception : At the desk- handle phone calls and visitors during AF du Cap office hours- provide general Information about Alliance Française du Cap, its cultural center -including the art...

  • Receptionist / Office Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa SFG Engineering Services Full time

    Job Brief:We are looking for an experienced Receptionist (at least 2 years' experience) to organize and oversee our reception area. As Receptionist, you will be the ambassador of the company's first impressions on the guests and visitors. We expect you to be customer centric, well groomed, with excellent communication skills.Your goal is to maintain an...

  • Administration/receptionist

    2 weeks ago

    Cape Town, Western Cape, South Africa Numu Kitchens Full time

    Join Our Team as an Administrative Receptionist at a Leading Kitchen Cabinet Manufacturing FactoryAre you an organized, detail-oriented professional with a knack for multitasking? Do you have experience with QuickBooks and a passion for keeping things running smoothly? If so, we want you to be a part of our dynamic teamPosition: Administrative...

  • Receptionist

    2 weeks ago

    Cape Town, Western Cape, South Africa HotelJobs Full time

    We are looking for a Receptionist to be responsible for greeting guests and visitors to the hotel. You will be in charge of giving guests directions to various parts of the hotel, contacting employees regarding visitors, answering phones and taking messages, and sorting and distributing mail.Receptionist Responsibilities: Greet guests and visitors with a...

  • Receptionist / Administrative Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa SQ Recruitment Full time

    Small Legal Practice in Cape Town CBD is looking for a conscientious and hard-working Receptionist / Administrative Assistant.Responsibilities: Provide administrative support to ensure efficient operation of office. Meeting and greeting clients. Keeping the reception area tidy. Answer phone calls, screen calls, forwarding calls, schedule meetings and support...

  • Receptionist/administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Truniq Professional Services Full time

    Receptionist - Observatory (12 month-fixed term contract) - onsiteSalary - Market relatedAn exciting opportunity exists for a Receptionist to join our client, who is in the biomedical space.The successful incumbent would be responsible for the following:Responsibilities:Greeting and welcoming of visitors/tenants/clients.Answering the phone, transferring...

  • Receptionist / Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Time Personnel Full time

    Job Overview:Date Posted: Posted 17 hours ago-Location: Cape Town, Western Cape-Job Title: Receptionist / Administrator-Salary: R10,000-Education Level: High School / Matric-Job Level: Junior-Minimum Experience: - 3 YearsReceptionist / Administrator required in Cape Town CBD:Are you a wellThis position requires excellent telephonic and administrative...

  • Receptionist / Financial Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Lotus HR & Recruitment Full time

    Our client, a well established, small and professional financial services company, seeks to employ a professional, vibrant and well presented frontline receptionist at their offices in the Durbanville area.This role is NOT a senior role and would require a more junior receptionist, with a driver's licence, bilingual in English and Afrikaans and resident in...

  • Receptionist/office Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Tree of New Beginnings Full time

    This position is an on-site position in Durbanville Industrial Park.As a receptionist, you will be the first point of contact for the company. The Receptionist's duties include offering administrative support across the organisation. You will welcome guests and greet people who visit the business. You will act as Personnel Assistant for the Managing...

  • Receptionist/administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Securitas SA (Pty) Ltd Full time

    Job SummaryResponsible for answering and directing all incoming calls and providing additional clerical support. The receptionist is the first point of contact for the entire organization which requires a positive attitude and polished, professional appearanceMinimum Requirements Excellent communication skills Team player Excellent typing skills (wpm...

  • Receptionist

    2 weeks ago

    Cape Town, Western Cape, South Africa Infinite Debt Solutuions Full time

    We have an opportunity for a Receptionist to join our growing Debt Counselling Firm in Cape Town on a full time basis. Bring your drive, passion & commitment and secure yourself a great opportunity.Four-month contractFull Job DescriptionManaging frontline, ensuring constant professionalism and excellent customer service. To provide the required...

  • Receptionist

    2 weeks ago

    Cape Town, Western Cape, South Africa TB HIV Care Full time

    Job Advert Summary:Purpose of the position:The purpose of the Receptionist is to provide professional and effective administrative and reception services to guests, managers and staff of TB HIV Care.Minimum Requirements: Grade 12 / Matric Certificate Diploma in Office Administration 3 years experience as a Receptionist operating a busy switchboard Clear...

  • Receptionist and Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Sagen Advisory Full time

    Well-established and reputable Assurance and Accounting firm in the Northern Suburbs of Cape Town is seeking to employ a Receptionist and Administrator.This firm of Chartered Accountants (SA) and Registered Auditors offers a variety of services with the aim of continuously looking for cost-effective, value-added solutions to their clients' business...

  • Corporate Receptionist/administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Southern Shore Recruitment Agency Full time

    Receptionist - Available immediately**Waterfront CBD**R Monday to Friday 8-5pmMust have telephone etiquette and professional mannerism when liaising with a client, visitor or supplier at receptionResponsibilities of the Receptionist are listed below, however are not limited to:Take pride in managing the Front of house of the centre: Cleanliness Organised...

  • Receptionist

    2 weeks ago

    Cape Town, Western Cape, South Africa SA Commercial (Pty) Ltd Full time

    Are you ready to embark on an exhilarating journey where every day brings new opportunities and challenges? We are thrilled to announce an exciting opportunity to join our team as a Receptionist If you're passionate about providing exceptional customer service, thrive in a fast-paced environment, and enjoy being at the forefront of a vibrant workplace, then...

  • Receptionist/administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Picardi Rebel Liquors Full time

    Receptionist Job Responsibilities: Serves visitors by greeting, welcoming, and directing them appropriately. Notifies company personnel of visitor arrival. Maintains telecommunications system. Informs visitors by answering or referring inquiries. Directs visitors by maintaining employee and department directories. Keeps a safe and clean reception area by...

  • Temporary Receptionist

    2 weeks ago

    Cape Town, Western Cape, South Africa O'Brien Recruitment Full time

    We are currently seeking a motivated and reliable Junior Temporary Receptionist. As a Junior Receptionist, you will play a crucial role in ensuring smooth day-to-day operations of our office. This is a temporary position with the potential for future opportunities.Responsibilities: Greet and welcome visitors in a friendly and professional manner Answer and...

  • Receptionist

    2 weeks ago

    Cape Town, Western Cape, South Africa Time Personnel Full time

    Job Overview:Date Posted: Posted 5 hours ago-Location: Cape Town, Western Cape-Job Title: Receptionist-Education Level: High School / Matric-Job Level: Intermediate-Minimum Experience: - 3 YearsReceptionist job vacancy in Montague Gardens, Cape Town:Are you a well groomed receptionist, bilingual in English and Afrikaans, have your own transport and can work...

  • Frontline Administrator/ Receptionist

    2 weeks ago

    Cape Town, Western Cape, South Africa Perfect Placement Recruitment Full time

    Our client is looking for a Frontline Administrator, responsible for welcoming visitors and delivering top-notch customer service. This includes answering calls, addressing visitor inquiries, and creating a friendly atmosphere. Also, handling various administrative tasks as needed.LOCATION: Cape Town, Airport CitySALARY:R10,000 - Depending on...