Receptionist/office Administrator

2 weeks ago


Cape Town, Western Cape, South Africa Solarquest (Pty) Ltd Full time

Receptionist/Office Administrator


We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.

As a Receptionist, you will be the first point of contact for our company. Our Receptionist's duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front desk activities, including distributing correspondence and redirecting phone calls.

To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role.

You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position.

Ultimately, a Receptionist's duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.


Responsibilities

  • Greet and welcome guests as soon as they arrive at the office
  • Direct visitors to the appropriate person and office
  • Answer, screen and forward incoming phone calls
  • Assist all walkin customers
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Maintain office security by following safety procedures and controlling access via the reception desk
  • Order front office supplies
  • Inventory Management
  • Diary Management
  • Assisting with quotations and other Admin related tasks
  • Keep updated records of office expenses and costs
  • Perform other clerical receptionist duties such as filing, photocopying, and transcribing.
  • Assist colleagues whenever necessary

Requirements:

  • Proven work experience as a Receptionist, Office Administrator (3 years Minimum)
  • Proficiency in Microsoft Office Suite
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and timemanagement skills, with the ability to prioritize tasks
  • Customer service attitude
  • Additional certification in Office Management is a plus

Experience:

- working: 3 years (required)

License/Certification:
- drivers licence (required)

Application Deadline: 2023/02/21

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