Facilities Clerk

2 weeks ago


Durban, KwaZulu-Natal, South Africa SA Home Loans Full time

Key Purpose:

Ensure efficient administration of SA Home Loans Properties, OHS requirements and company insurance.

Key Responsibilities:

Facilities Administration

  • Assist the Senior Facilities Manager with daily tasks and requirements.
  • Liaise with vendors and/or suppliers with respect to administrative requirements.
  • Update all Facilities databases( Accounts/Leases/Contracts register/Motor vehicles, etc).
  • Ensure that accounts are paid timeously in terms of contractual agreements. Liaise with finance dept or vendor to resolve payment/account queries and escalate unresolved matters to line.
  • Ensure all leases premises are updated accordingly and issued to the finance manger should any changes arise.
  • Maintenance of all company leases and Contracts Register.
  • Ensure all legal documentation filed are readily available for audit purposes.
  • Liaising with Finance department to identify errors within the GP monthly process.

Stock control

  • Oversee the Ordering of consumables, e.g. toilet rolls, soaps, detergents, SHE packets, bin bags, etc
  • Ensure stock levels of consumables are maintained to avoid a "no stock" situation.
  • Regular maintenance of stock control databases.
  • Company groceries and crockery stock
  • Providing monthly reports to management on expenditures to budget, variances, cost saving initiatives

Ad-hoc and other admin

  • Booking of SAHL pool vehicles for repairs and maintenance.
  • Backup and support to Facilities project Manager
  • Ensure that all committee meetings are documented according to OHS requirements.
  • Report recommendations and outstanding issues to Branch Manager.

Aligned values and self-development

  • Align personal values to the company's culture and values.
  • Take responsibility for your personal development and career pathing.
  • Subscribe to the company's code of ethics
  • Manage your behaviours to enhance the reputation and brand of your department and the company at all times
  • Comply with all legislation governing the organization
  • Support and encourage the Amazing service culture

Minimum Requirements

Education:

  • Matric

Job Types:
Full-time, Permanent

Salary:
R8,000.00 per month

Application Deadline: 2023/03/20
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