Shipping Clerk

2 weeks ago

Durban, South Africa AVI Limited Full time

**AVI Ltd. **is known for its leading household brands across many categories including hot beverages, sweet and savory biscuits and snacks, frozen convenience foods, personal care products, cosmetics, shoes, accessories, and fashion apparel.

**NATIONAL BRANDS LIMITED** operates 5 manufacturing sites, offering world-class manufacturing facilities in Isando (Johannesburg), Rosslyn (Pretoria), Westmead and Durban (KZN). It is home to some of the best-known South African tea, coffee and creamer brands, including our delicious range of much-loved savoury and sweet biscuits, and our melt-in-your-mouth snack range.

An exciting opportunity exists for a **Shipping Clerk **at **NATIONAL BRANDS LIMITED NBL Durban Tea. **The successful incumbent will be responsible for

**Line Manager**: Shipping Controller**

**Job Specification**:
**Key Performance Areas**:

- Perform SAP Stock Transport Order (STO) for NBL and Ciro Sites (also assist with wheat/machinery spares)
- Ensure the STO process is completed and communicated to sites timeously (NBL & CIRO)
- Follow up on stock receipts if not done on time (All sites)
- Upload shipping documents (VAT pack) to STO
- Perform SAP Stock Transport Order (STO) for over-border road teas (update spreadsheet from suppliers for teas in transit)
- Ensure customs bill of entries and stamped port health documents are sent to the relevant site per shipment
- Reconcile 7 & 30-day vendor accounts
- Support the accounts payable team with freight and 3rd party invoices for payment
- Assist the accounts payable team to close old vendor conditions on SAP
- Assist the accounts payable team with regular checks on credacc portal to resolve invoice processing/payment queries
- Verify and approve Transporters POD’s for payment - Input POD number on the system
- Arrange booking of port health inspection at Durban Tea factory / Bidvest (storage) / as required
- Assist in registering import files on the system as required
- Assist with Incoterm Register
- Maintain vendor contact details via the prescribed vendor change workflow
- Reconcile National Port Authority & Transporter accounts
- Compliance with audit and year-end requirements by providing necessary supporting documentation and commentary for relevant sites when required
- Verify intake notes from Bidvest for tea shipments (Container number, batch and quantity) and send approved intake notes to RMS to receive the stock in Bidvest location 1010
- Follow up on intake note receipt if not done in a day or two by RMS
- Send out monthly VAT recons to tax department (NBL & 3rd party clearance)
- Processing of Cargo dues on the Transnet OTC system
- Arrange financial year-end GIT reports for Road teas
- Send out weekly forecast every Friday afternoon if required for the following week's payments (MSC / 3rd party clearance as they are 7-day accounts)
- Arrange clearing instructions when required & input file onto the system
- Assist with call off instructions for stock from storage facilities & track / assist until delivered
- Assist with processing of forex payments & filing when required
- Assist team with any tracking or reports required
- Filing CIRO STO’s
- Filling monthly account invoices
- Filing of Transporter POD’s
- Finalizing and closing shipment files as per our filing procedure

**Minimum Requirements**:
**Experience**:

- 1- 3 years’ experience in import and export customs clearance / logistics will be advantageous

**Qualifications**:

- Matric with Maths is essential
- Relevant tertiary qualification in logistics imports and exports will be advantageous

**Additional Requirements**:

- MS Office (Word, Excel, Outlook and PowerPoint)
- SAP is essential

**Competencies**:

- Attentional to detail
- Articulating Information
- Working under pressure
- Meeting deadlines

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