Executive Personal Assistant

1 week ago


Midrand, Gauteng, South Africa Finding Personnel Full time

REF NUMBER
:

FP053:


STATUS
:
OPEN FOR APPLICATIONS


PLEASE TAKE NOTE

  • A copy of your CV
  • Whatsapp number
  • Copy of your ID,
  • Copy of valid drivers license
  • All qualifications (Matric and Tertiary Qualifications)
  • A clear and recent head and shoulders image of yourself

CV must include the following or will not be processed:

Full CV (FULL name and what you are known as
) with all dates - e.g. Jan Jul 2018 (not just year
)

Reasons for leaving each position
High School & Tertiary Education must have the year completed
and the institution name

JOB DETAILS

AREA:
MIDRAND,

GAUTENG

INDUSTRY:

PRODUCT LABEL PRINTING
SALARY /

CTC :
R R depending on experience)

REPORTS TO:

DIRECTOR

JOB DESCRIPTION

ROLES AND RESPONSIBILITIES

Executive Support:
Provide comprehensive administrative support to the directors, including calendar management, travel arrangements, meeting coordination, and correspondence management.

Risk Management:

Utilize risk management skills and experience to identify potential risks, assess their impact, and develop strategies to mitigate them.


Cross-Department Collaboration:
Collaborate with the finance, sales, and marketing teams to ensure smooth communication, coordination, and workflow between departments.

Task Delegation:
Assist the directors in delegating tasks and responsibilities to appropriate team members, ensuring efficient task completion.

Client Management:

Work closely with the director to manage relationships with significant clients, including addressing inquiries, resolving issues, and ensuring client satisfaction.


Project Support:
Assist in coordinating and managing various projects across departments, ensuring deadlines are met and resources are allocated appropriately.

Meeting Support:
Prepare meeting agendas, take meeting minutes, and follow up on action items to ensure progress and accountability.

Confidentiality:
Handle sensitive information with the utmost discretion and maintain confidentiality at all times.

Communication:

Serve as a liaison between the directors and other team members, facilitating effective communication and ensuring important messages are relayed promptly.


Problem-Solving:
Assist in resolving operational issues and challenges that may arise within the company.

REQUIRED QUALIFICATIONS, SKILLS AND EXPERIENCE:

  • Resides in the Midrand or neighbouring areas
  • Fluent in English and Afrikaans (required)
  • At least 5 years previous experience in an executive or personal assistant role is preferred.
  • Strong risk management skills and experience in identifying and mitigating potential risks.
  • Excellent organizational and time management skills, with the ability to multitask effectively.
  • Highly adaptable with the ability to thrive in a fastpaced and dynamic work environment.
  • Exceptional communication and interpersonal skills to work effectively with different teams and clients.
  • Proactive and resourceful, with a solutionoriented mindset.
  • Ability to handle pressure and prioritize tasks to meet deadlines.
  • Confidence and professionalism to step in and manage significant clients in the director's absence.
  • Proficiency in office productivity software (e.g., Microsoft Office Suite) and scheduling tools.
  • Bachelor's degree in Business Administration, Management, or a related field is preferred.

Salary:
R20, R45,000.00 per month

Ability to commute/relocate:

  • Midrand, Gauteng: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

  • Do you Reside in Midrand or neighbouring areas
  • Are you Fluent in English and Afrikaans (required)
  • Do you have At least 5 years previous experience in an executive or personal assistant role is preferred.
  • Do you have a Bachelor's degree in Business Administration, Management, or a related field is preferred.


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