Executive Personal Assistant

2 weeks ago

Midrand, Gauteng, South Africa Vodafone Full time

Role purpose:


Manage the business administration and project support function within the office of the Chief Officer and serve as the primary point of contact for this office.


Your responsibilities will include:

1. Administrative Support

  • Chief Officer message management and telephone screening
  • Guest reception
  • Manage and facilitate the Chief Officer's calendar to arrange appointments, meetings and conferences
  • Review, proofread and edit documents prepared for the Chief Officer signature
  • Ensure that the Chief Officer' is well prepared for meetings (includes ensuring documentation is given to the Chief Officer well ahead of the meeting)
  • Ensure that the office of the CEO has all relevant documents for meetings between the CEO and Chief Officer ahead of meetings
  • Monitor that all documents and information required for governance forums are submitted timeously for review by the Chief Officer (this includes reminding the CO of deadlines ahead of the deadline)
  • Devise and maintain office management systems, including data management and filing
  • Administrative support during meetings in terms of accurate minute taking
  • Document compilation and/or consolidation in line with various submission requirements
  • Provide administrative support for the completion of documentation for Board agenda items, Audit Committees etc.
  • Coordinate reports that may require input from all departments and is presented to the Executive
  • Type, compile, edit and proofread documents as requested by the Chief Officer in accordance with Vodacom guidelines.
  • Strive to ensure that the diary is synchronised to accommodate all meetings within reasonable time of request through consultation with the Chief Officer where the diary does not permit.

2. Budget and Expense Management

  • Assist the Chief Officer with budget OPEX and CAPEX budget administration for their cost centre
  • Ensure that expenditure documentation is checked and prepared in accordance with policies and procedures
  • Ensure that tax invoices and receipts are collected for payment purposes
  • Expenditure to be reconciled in accordance with source and reference data
  • Process reconciliations and payments within turnaround time
  • Process expense reports
  • Budget transfers

3.

Travel Management:

  • Manage all travel for local and international trips
  • Prepare the Chief Officer's itinerary for all trips

4. Event Management

  • Event management for all functions hosted by the Chief Officer office for their cost centre
  • Responsible for all logístical arrangements for events, conferences, team builds, workshops, seminars etc

which includes:

  • Venue booking and preparation
  • Confirmation of speakers
  • Attendance of delegates
  • Preparation of agenda
  • Preparation of presentations
  • Sourcing promotional items and branded gifts

Must have technical / professional qualifications:
Matric
Secretarial Certificate / Diploma essential

Job Experience:

Minimum of 3 -5 years secretarial experience

which includes:
A minimum of 1 years' experience as a PA supporting an Chief Officer or equivalent in a listed company
A minimum of 1 years working in a (BU specific) related environment
A Project management experience

Core competencies, knowledge and experience:

Job Knowledge:

Advanced knowledge of Microsoft Office - Outlook, Word, Excel, PowerPoint, Microsoft Project and Internet (essential)
Knowledge of office management (essential)
Knowledge of IT/Telecommunications environment (advantageous)
Financial administration experience
Knowledge of SAP EVO (advantageous)
Project management and project coordination

Job Related Skills:

Excellent administration skills
Excellent organisational skills
Excellent oral and written communication
Ability to pay attention to detail
Ability to maintain confidentiality at all times
Ability to work under pressure and meet tight deadlines
Ability to work independently
Results orientated and self-motivated
Forward thinking and proactive
Ability to execute multiple activities simultaneously

Closing date for Applications
:17 August 2023.
The base location for this role is,
Midrand, Vodacom Campus.
The Company's approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.
Vodacom is committed to an organisational culture that recognises, appreciates and values diversity & inclusion.

  • Executive Personal Assistant

    2 weeks ago

    Midrand, Gauteng, South Africa Express Pros Fourways Full time

    RESPONSIBILITIES:- Administrative Support: Provide comprehensive administrative assistance to the Sales and Marketing Manager, including managing calendars, scheduling meetings, making travel arrangements, and handling correspondence.- Events Coordination: Assist in the planning, coordination, and execution of various sales and marketing events, such as...

  • Executive Personal Assistant

    2 weeks ago

    Midrand, Gauteng, South Africa Kontak Recruitment SA Full time

    Midrand, Gauteng - AdministrativeExecutive Personal Assistant (JB4057)Midrand, GautengR20 000 to R22 000 a month CTCPermanentA premier transportation service provider in multiple cities offering 24/7 door-to-door services for travellers is looking for a professional Executive Personal Assistant to join their Team. Their luxury vehicles and expert chauffeurs...

  • Executive Personal Assistant

    2 weeks ago

    Midrand, Gauteng, South Africa The change Lab Full time

    Position Title:Executive Personal AssistantReporting to:Managing and Operations DirectorsBased at:Midrand Head OfficeJob Purpose and Overview:The purpose of the Executive Personal Assistant is to provide support to the Executive Office and conduct general office duties. This role represents the executive suite of the organisation and is critical to the...

  • Executive Personal Assistant

    2 weeks ago

    Midrand, Gauteng, South Africa Scholtz Partners International (Pty) Ltd Full time

    Executive Personal AssistantArea; MidrandSalary; R R22 000 p/mMinimum RequirementsOwn Vehicle and valid drivers license4 years plus exp as a PAPreferably 1 year of Marketing/Sales experienceConferencing experienceJob Types: Full-time, PermanentSalary: R15 000,00 - R22 000,00 per monthExperience: PA: 4 years (required)Ability to Commute: Midrand, Gauteng...

  • Executive Personal Assistant

    2 weeks ago

    Midrand, Gauteng, South Africa Finding Personnel Full time

    REF NUMBER:FP053:STATUS: OPEN FOR APPLICATIONSPLEASE TAKE NOTE A copy of your CV Whatsapp number Copy of your ID, Copy of valid drivers license All qualifications (Matric and Tertiary Qualifications) A clear and recent head and shoulders image of yourselfCV must include the following or will not be processed:Full CV (FULL name and what you are known as) with...

  • Executive Personal Assistant

    2 weeks ago

    Midrand, Gauteng, South Africa Afrirent Holdings Full time

    We are looking for a dynamic individual to join our Company To provide end-to-end secretarial support to the Executive(s) by acting as the first point of contact to ensure all administrative requirements are handled within the required timeframes and standards.Duties may include, but is not limited to the following:Diary management for an MD & senior execs....

  • Executive Personal Assistant

    2 weeks ago

    Midrand, Gauteng, South Africa WSP Africa Full time

    Company DescriptionWe are WSP - Join us and make your career future readyThink bigger scale. Think higher profile. Think ground-breaking. Join WSP, and you'll be at the heart of a team of international experts all dedicated to growing and sharing their expertise, and working on projects that transform society for all of us.WSP is one of the most diverse...

  • Personal Assistant

    2 weeks ago

    Midrand, Gauteng, South Africa Khunjulwa Managed Services Full time

    EXTERNAL JOB ADVERTISEMENT FOR PERSONAL ASSISTANTVacancy: Personal AssistantPlace: Gauteng (Midrand - Head Office)Number: 1 Facilitating the efficient utilization of the COO and CFO's time through the development and coordination of a complex calendar of appointments, meetings, social engagements with clients, stakeholders, board members, employees, etc....

  • Executive Assistant

    2 weeks ago

    Midrand, Gauteng, South Africa GC Solar Midrand Full time

    We are looking for a professional Executive Assistant & Coordinator to join our team in Midrand.Executive Assistant & Coordinator's Responsibilities: Act as the point of contact among executives and external partners. Manage information flow in a timely and accurate manner. Manage executives' calendars. Make travel and accommodation arrangements. Prepare...

  • Receptionist and Personal Assistant

    2 weeks ago

    Midrand, Gauteng, South Africa Shared Mobility Africa Full time

    We are currently seeking a dedicated and professional individual to join our team as a Receptionist and Personal Assistant. This position plays a vital role in maintaining a positive and welcoming atmosphere for our clients and guests, as well as providing administrative support to the team. If you have exceptional communication skills, excellent...

  • Personal Assistant/secretary

    2 weeks ago

    Midrand, Gauteng, South Africa Ability Recruitment Full time

    Permanent JHB00286 Property Gauteng, Midrand R R Annually Cost To Company The main purpose of this position is to provide overall support to the department and the relevant Senior Management members on the condition, management of diaries, and fulfillment of administrative functions. The key point of contact for management to internal and external...

  • Personal Assistant to Dca

    2 weeks ago

    Midrand, Gauteng, South Africa SACAA Full time

    Administrative/Personal Assistant Support Proactively manage and coordinate the diary of the DCA prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided. Provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute...

  • Personal Assistant

    2 weeks ago

    Midrand, Gauteng, South Africa Fidelity Services Group Full time

    Personal Assistant:A vacancy exists for Personal Assistant/PA to the General Manager for Special Projects, based at the Midrand Branch. The main purpose of the position is to provide co-ordination, administrative and secretarial support.Minimum Requirements Grade 1 Administrative/Secretarial Post School Qualification. At least 35 Years' experience as a...

  • Executive Personal Assistant

    2 weeks ago

    Midrand, Gauteng, South Africa Vodafone Full time

    :When it comes to putting people first, we're number 1.The number 1 Top Employer in South Africa.Certified by the Top Employer Institute 2024.Role Purpose/Business Unit:Manage the business administration and project support function within the office of the Chief Officer : M&A and BD.Your responsibilities will include:1. Administrative Support Chief Officer...

  • Personal Assistant

    2 weeks ago

    Midrand, Gauteng, South Africa Insphired Recruitment Solutions Full time

    Our client in the insurance industry based in Midrand is looking urgently looking for a Personal Assistant.Duties: Reporting to and assisting to financial advisor. Assisting with claims. Assisting with general admin. Assisting customers on the relevant app. Dealing with queries from the office. Manage sales within the relevant app. Market and finalize sales...

  • Personal Assistant

    2 weeks ago

    Midrand, Gauteng, South Africa Scholtz Partners International (Pty) Ltd Full time

    Our client is looking for a Personal Assistant with previous experience working as a PA to a Director.REQUIREMENTS:Own vehicle with valid driver's licenseWell groomed and presentedStrong communication skillsMinimum 4 years' admin experienceExcellent computer skills and abilityJob Type: PermanentSalary: R22 000,00 per monthApplication Question(s): Do you have...

  • Personal Assistant

    2 weeks ago

    Midrand, Gauteng, South Africa FIC Consulting Full time

    Location: MidrandResponsibilities:Meeting Management: Schedule and organise meetings. Prepare meeting agendas, attend meetings, and take accurate notes.Communication: Act as a liaison between Top Management and other staff members.Travel Arrangements: Coordinate travel logistics, including booking flights, accommodations, and transportation. Ensure all...

  • Personal Assistant to Cfo

    2 weeks ago

    Midrand, Gauteng, South Africa DBSA Full time

    To provide efficient and responsive administration, organising and coordination support and make all logístical arrangements for the CFO. Manage and prioritise tasks and meetings according to deadlines and schedules, while maintaining good relationships with key stakeholders.Key Responsibilities:Administrative Support Work with the Group Executive to...

  • Personal Assistant

    2 weeks ago

    Midrand, Gauteng, South Africa Effective Sales and Merchandising Full time

    We are looking for a reliable, organised, and trustworthy individual to join our team.The individual will be responsible for various PA and Admin duties including creating Excel reports, diary and correspondence management.Core duties and responsibilities Reporting to senior manager and performing secretarial and administrative duties. Typing, formatting,...

  • Junior Personal Assistant

    2 weeks ago

    Midrand, Gauteng, South Africa Pro-Match Recruitment Full time

    Job Title: Junior Personal AssistantLocation: Midrand, South AfricaSalary: R 9,000 – R 12,000 per month (Incentive-based performance and target bonuses will be applied as well)Job Description: We are seeking a motivated and detail-oriented Junior Personal Assistant to join our dynamic team in Midrand. The ideal candidate will have proven experience in a...