Personal Assistant to Dca

1 week ago


Midrand, Gauteng, South Africa SACAA Full time

Administrative/Personal Assistant Support

  • Proactively manage and coordinate the diary of the DCA prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
  • Provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the DCA.
  • Quality check all documents for DCA's signature
  • Plan and coordinate logistics for the DCA's participation to internal and external events.
  • Procure office supplies when required
  • Write and prepare minutes of meetings
  • Manage the office of the DCA's budget.
  • Undertake any other appropriate duties as required to support the DCA.
  • Proactively attend to all DCA's responsibilities through prioritization of tasks and activities requiring the attention of the DCA
  • Be prepared to travel when necessary

Stakeholder Relations

  • Serve as the primary liaison between the DCA and both internal and external clients
  • Manage all meeting requests and queries appropriately

Coordinate Travel

  • Coordinate the Director of Civil Aviation's travel and accommodation nationally and internationally.
  • Partner with Supply Chain to ensure that the most costeffective travel options are sourced

Submissions and Deadlines

  • Assist in compiling the Director of Civil Aviation Reports.
  • Format all reports and board submissions by Quality checking all documents to ensure that they are in line with policy requirements.
  • Assist in ensuring that the Director of Civil Aviation deadlines are adhered to (submissions to Board Meetings, DoT, and Minister).

Confidentiality

  • Perform all the duties with complete discretion and a high regard for confidentiality.
  • Undertake responsibilities as appropriate which will fulfil the purpose of the role and support the success of the organisation.

Correspondence Management

  • Process all communications and correspondence for the office of the DCA and ensure they are dealt with and responded to timeously.
  • Anticipate, and prepare briefing papers in advance of appointments and presentations.
  • Facilitate the signing of documents for DCA's attention.

Minimum Qualification:

  • NQF Level 6 Formal qualification in Secretarial or Administration or equivalent

Ideal Qualification:

  • Related Degree or equivalent

Experience:

Years Personal Assistant to an Executive or CEO

**Closing Date: 02 July 2024
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