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Personal Assistant
7 days ago
The individual will be responsible for various PA and Admin duties including creating Excel reports, diary and correspondence management.
Core duties and responsibilities
- Reporting to senior manager and performing secretarial and administrative duties.
- Typing, formatting, and editing reports, documents, and presentations.
- Create accurate sales and other adhoc reports and provide feedback to manager.
- Must have extensive MS Excel reporting experience/ knowledge.
- Entering data, maintaining databases, and keeping records.
- Liaising and communicating with internal departments.
- Observing best business practices and etiquette.
- Any other adhoc administrative duties that may be assigned to you relating to your function.
- Screen all mails received in Inbox.
- Flag/redirect all mails for attention and action
- Forward all Orders to Call Centre Dedicated Order person for processing
- Review and report any urgent action items to FSM's
- Revise all Teams activity in Posts and Tasks Folders report all missed deadlines to FSMs
- Create Tasks for all activities with deadlines (with checklists where possible)
- PA's are to prepare the minutes in the Teams One Note Folders for all Sales meetings. These are to take place fortnightly.
- Minutes to be sent to all concerned same day as meeting
- Follow up on action points before due dates create tasks in Teams with deadlines. This way Managers can view noncompliance.
- Prepare all Business Reviews for Managers going on Trade Visits.
- All minutes for meetings must be done on One Note. This way everyone is able to access previous minutes and comment as need
Competencies
- Excellent written and verbal communication skills
- Exceptional interpersonal skills
- Discretion and trustworthiness
- Flexibility and adaptability
- Organisational skills and the ability to multitask
- The ability to be proactive and take the initiative
- Tact and diplomacy
- Team player
- Problem solver especially in crisis situations
- Attention to detail and high levels of accuracy
Required Experience
- Grade 1
- Certification in secretarial work, office administration, or related training
- 23 years of experience as a personal assistant/ administrator
- Dealing with insurance companies (Advantage)
- Extensive experience in creating documents and spreadsheets, using office software such as MS Word, and Excel
- Advanced typing, notetaking, recordkeeping, and organizational skills
You should have excellent written and verbal communication skills, high attention to detail, be a team player and passionate about service delivery.
Salary is dependent on experience and will be discussed in the interview.
If you are confident that you can fulfil these responsibilities and would like to be considered for this opportunity, send us your CV now
Job Types:
Full-time, Permanent
Salary:
From R12,000.00 per month
Experience:
- Administration: 3 years (required)
Personal Assistant: 2 years (required)
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