Senior Administrative Coordinator
2 weeks ago
EXPERIENCE AND QUALIFICATION:
- At least 2 3 years of experience in highlevel administration.
KEY SKILLS:
- Strong leadership qualities and ability to solve problems creatively.
- Extremely good planning and organizational skills.
- Good Excel skills.
- Excellent customer service skills.
- Excellent communication skills.
- Ability to work in a team.
- Good attention to detail.
- Ability to work very accurately and efficiently.
POSITION RESPONSIBILITIES:
The main purpose of the position is to act as a link between marketing, logistics and administration.
The person must have the ability to manage and improve the team's effectiveness.
- Management of team (about 10 team members) administrative and logístical staff
- Facilitate the writing of goals
- Halfyearly evaluations of team members
- Leave planning
- Support to team members
- Continuous improvement of effectiveness in the team through task division and training
- Administrative tasks:
- Check that signed contracts are received back
- Loading of costs on the system
- Sign off suppliers' invoices for payment
- Invoicing to customers
- System maintenance
- Facilitate annual audit enquiries
- Provisions and contract reconciliations
- Monthly commission payout checking
- Inventory control
- Weekly inventory reconciliation
- Handle annual stock confirmation
- Facilitation of transactions
- Formula pricing management
- Weekly inventory reconciliation
- Preparation of reports
- Analysis of extraordinary transactions: System, contract layout, contract clauses and execution of transactions.
- Signing purchase and sales contracts
- Profit calculations
- Risk Management
- Ensure existing controls and procedures are followed
- Implementation of new systems and procedures
- Checking of debtors
- Position reporting and monitoring
- Thorough risk reporting related to the team
- Participation in weekly risk meetings
System development
- Inhouse CTRM development
- Transaction flow analysis and improvement
- Resource allocation
- Writing system user stories and scenarios together with Ba's
- Weekly thinking scrum sessions with the Ba's
- General input and suggestions to help develop CTRM
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