Senior Administrative Coordinator

2 weeks ago


Stellenbosch, Western Cape, South Africa Frank Consult Full time
We currently have an excellent opportunity for a Senior Administrative Coordinator / Team Leader to join the team. The main purpose of the position is to serve as a link between Marketer/s, logistics and administration. The person must have the ability to manage and improve the team's effectiveness.

EXPERIENCE AND QUALIFICATION:

  • At least 2 3 years of experience in highlevel administration.

KEY SKILLS:

  • Strong leadership qualities and ability to solve problems creatively.
  • Extremely good planning and organizational skills.
  • Good Excel skills.
  • Excellent customer service skills.
  • Excellent communication skills.
  • Ability to work in a team.
  • Good attention to detail.
  • Ability to work very accurately and efficiently.

POSITION RESPONSIBILITIES:

The main purpose of the position is to act as a link between marketing, logistics and administration.

The person must have the ability to manage and improve the team's effectiveness.

  • Management of team (about 10 team members) administrative and logístical staff
  • Facilitate the writing of goals
  • Halfyearly evaluations of team members
  • Leave planning
  • Support to team members
  • Continuous improvement of effectiveness in the team through task division and training
  • Administrative tasks:
  • Check that signed contracts are received back
  • Loading of costs on the system
  • Sign off suppliers' invoices for payment
  • Invoicing to customers
  • System maintenance
  • Facilitate annual audit enquiries
  • Provisions and contract reconciliations
  • Monthly commission payout checking
  • Inventory control
  • Weekly inventory reconciliation
  • Handle annual stock confirmation
  • Facilitation of transactions
  • Formula pricing management
  • Weekly inventory reconciliation
  • Preparation of reports
  • Analysis of extraordinary transactions: System, contract layout, contract clauses and execution of transactions.
  • Signing purchase and sales contracts
  • Profit calculations
  • Risk Management
  • Ensure existing controls and procedures are followed
  • Implementation of new systems and procedures
  • Checking of debtors
  • Position reporting and monitoring
  • Thorough risk reporting related to the team
  • Participation in weekly risk meetings


System development
  • Inhouse CTRM development
  • Transaction flow analysis and improvement
  • Resource allocation
  • Writing system user stories and scenarios together with Ba's
  • Weekly thinking scrum sessions with the Ba's
  • General input and suggestions to help develop CTRM


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