Payroll and HR Generalist
2 weeks ago
Payroll & HR Generalist - Johannesburg North area
Requirements:
Own vehicle & driver's license
Must currently be residing in JHB area (in office role)
HR Degree / Diploma (Advantage)
5 Years HR Generalist Experience with strong experience in payroll working on VIP
Extensive knowledge of relevant South African legislation (UIF, SDF, PAYE, WCA).
Sound knowledge and experience in SA Labour Legislations (BEE, EE, BCEA, LRA),
Related experience in all HR component areas e.g., compensation and benefits, employee relations, etc.
Proficient in MS office Suite (Excel, Word, Power point)
Ability to use database for recording and reporting
Required Competencies:
A strong work-ethic
Ability to exercise tact and discretion in dealing with sensitive and confidential information.
Energetic, ability to perform multiple tasks in conjunction with day-to-day activities.
Strong follow-up and prioritization skills
Must be able to work without supervision
Interaction with business units to build meaningful relationships
High attention to detail
A positive, team-player attitude
Excellent interpersonal skills and effective communication skills
Able to meet all deadlines and targets
Analytical and problem-solving skills
Drive for results
Building and Maintaining Relationships within the business with management and staff
Key responsibilities for this position include, but are not limited to:
Payroll Administration- Check that new employees have correct documentation and accurately load them on payroll before the 15th of each month;
- Process all terminations accurately as per set deadlines and ensure that employees who have left are not paid to minimise financial risk;
- Capture accurate information on transfers, salary changes, maternity, staff loans, study loans, business mileage reimbursement, garnishee orders and other related payroll changes as per set deadlines;
- Accurately capture overtime and ensure that it is duly authorized before processing to minimise financial risk
Payroll Reconciliations
- Accurate reconciliation of payroll accounts on a monthly basis (Medical aid, provident fund, PAYE, skills levy, General Ledger);
- Accurate payment of monthly reconciliations to third parties as per deadline before the 7th of each month;
- Reconcile IRP5's annually and submit to SARS as per set deadline to ensure compliance;
- Calculate and make provision for WCA assessment fee and submit to Compensation Commissioner annually and ensure it is paid before deadline to minimise financial risk to the company;
- Monitor and ensure that statutory and benefits obligations are complied with at all times to avoid financial penalties and minimise risk;
- Liaise with finance department to ensure that all statutory payments (PAYE, UIF, SDL, WCA,) are paid as per set deadlines
Registration of new Employees
- Provide management with meaningful and quality report on new employees, terminated employees, job transfers, etc, before the 31st of each month to enable them to plan properly;
- Communication to management and staff on payroll related activities through a business communiqué to keep them updated with new trends
- Assist with the process of a potential disability where it is expected that an employee will not recover from an accident, injury or ill health to ensure compliance to policies;
- Ensure that information loaded onto VIP is always accurate and reliable (master file);
- Compile accurate quarterly employment statistics and ensure it is submitted on time to ensure compliance
Payroll queries
- Monitor and ensure that payroll queries send through the mailbox are investigated and answered correctly within 24 hours;
- Liaise with thirds parties (benefits administrators) in dealing with employee queries when necessary, and provide feedback as per agreed deadline;
- Keep customers in the loop about their queries by providing regular feedback about status of their queries.
Payroll Reports
- Compile all required reports within deadlines
Job Profiling
- Monitor and ensure that there are job profiles for all positions
- Ensure that all employees have signed job profiles with their Line Managers
- New employees sign job profiles to ensure a clear understanding of required performance standard.
- Employees transferred to new positions sign new job profiles to have a clear understanding of their new roles and responsibilities, as well as the required performance standard
Business Partnering
- Create and maintain productive relationships with allocated business partners through providing advice and conducting visits
- Meet monthly with business partners to increase visibility of HR in the business and proactiveness
- Provide feedback on deliverables to direct manager as per agreed timelines
- Keep all informed about progress on the real need through written communication, telephone communications and interpersonal meetings
- Build a positive image of the depar
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