Office and Design Coordinator

2 weeks ago

East Rand, South Africa Teraco Full time

PURPOSE OF THE ROLE

MAIN FUNCTIONS OF THE JOB

  • Manage all Teraco and client areas i.e. Canteens, Offices, Receptions, Meeting Rooms, Storerooms etc.
  • Ensure the interior of all buildings and gardens are well maintained.
  • Undertaking design and client projects from concept to completion including fitout of furniture, kitchen items, electrical layouts etc.
  • Procurement of furniture and ad hoc items.
  • On an ad hoc basis manage Receptionists & Office Managers across all regions.
  • Manage on an ad hoc basis Travel, Catering & Courier Processes.
Facility

  • Security processes
  • Logging access for important clients
  • Welcome guests in a professional manner
  • Answering the reception phone
  • Direct calls quickly, efficiently and professionally
  • Taking messages and ensuring that staff members receive the message within due time
  • Direct clients
  • Assisting with duties such as couriering items etc.
  • Working hours are from 8am
  • 5pm /1 Hour lunch
Risk Assessment

  • Display Screen Equipment, this is basically your PC screen and peripherals. We would look at seat height, screen height, chair ergonomics, screen glare
  • Manual Handling
  • Slips and trips
  • Aware of responsibilities under the Health & Safety act.
  • All Teraco employees are responsible for the quality of their work and the protection of company and client information.

SKILLS REQUIREMENT

  • Good communication skills
  • A flair for people
  • Professional
  • Punctual
  • Active listening ability to understand requirements
  • Ability to communicate in English
  • Proactive problem solver
  • Ability to work independently & a positive team player
  • Selfmotivated
  • Conducts self professionally, exhibits high levels of tolerance and patience
  • Responsible for continued learning and selfdevelopment
  • All activities performed on time
  • Excellent Telephone manner
  • Proven working experience (consultations, renovations, space planning and new constructions a bonus)
  • Creative talent, imagination and eye for design
  • Communication and presentation skills
  • Project management skills
  • Ability to keep up to date with the latest design trends
  • Thorough attention to detail
  • The ability to accept and give constructive criticism
  • Indepth knowledge of furniture systems and finishes
  • The ability to work under pressure and within time constraints
  • Understanding of and familiarity with design software such as AutoCAD
  • The ability to work within budget constraints
  • Demonstrable understanding of the basic principles of spatial planning
  • Problemsolving skills and the ability to find a new way of doing things

QUALIFICATIONS AND EXPERIENCE

  • Matric
  • Qualification in Project Coordination / Project Management/Space Planning / Interior Design (preferred)
  • 5 Years or more experience in a similar role (Project Management/Coordination and Office Design/Space Planning)
  • Strong ability to execute work with a diversity, equity, and inclusion lens.
  • Significant executive support experience
  • Expert proficiency with Microsoft Office
  • Ability to design and edit graphic presentations and materials
  • Strong verbal and written communication skills
  • Exceptional organizational skills and impeccable attention to detail
  • High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders
  • Make appropriate, informed decisions regarding priorities and available time
  • Ability to complete a high volume of tasks and projects with little or no guidance
  • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
  • Able to maintain a high level of integrity and discretion in handling confidential information
  • Ability to switch gears at a moment's notice

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