Property Administrator

2 weeks ago


Sandton, South Africa Secondments Recruitment Full time

Job Advert Summary:


Perform full property administrative function, which includes effectively managing billings in line with respective tenant leases, arrears and tenant queries, as well as lease preparation and conclusion.


Minimum Requirements:

QUALIFICATIONS AND EXPERIENCE

Qualifications:

  • Grade 12 (Matric), Relevant Diploma, Strong Proficiency in relevant computer packages (MS Office) and software package
Experience

  • A minimum of 5 years' experience in Property Administrator role and/ Financial accounting experience
  • Customer Service and/or sales experience is a must
  • Background in Property Leasing would be advantageous
  • Strong Proficiency in relevant computer packages (MS Office) and software packages (PIMS or MDA)

Duties and Responsibilities:

KPA KPI
Tenant Administration

  • Load and update Tenant on the Inhouse PIMS system;
  • Tenant Statements:
  • Receipt allocations from Bank Statements
  • Current expiries
  • Interest generation
  • Meter reading generation
  • Manual billings/adjustments/recoveries
  • Lease billings
  • Debit Run
  • Finalized statements to Tenants
  • Debit Orders
  • Reconciliations and resolution of queries
  • Tenant Turnover
  • Finalize vacated Tenant accounts and Deposit refunds
Lease Administration

  • Obtain Credit Check and FICA where necessary
  • Raise Lease input summary (LIS)
  • Raise lease on the Inhouse PIMS system
  • Update Lease Register
  • Annual Municipal and Rates increases
  • Draft Lease Authority Requests for submission to Landlords in conjunction with PM
  • Draft Offers to Lease in conjunction with PM
  • Deal with Leasing Hub on drafting of leases and checking in conjunction with PM
  • Send Offers to Lease and Leases to Tenants and follow up to conclusion of lease process.
  • Follow up on Tenant Installation Allowance Requirements for processing.
2

Arrear Administration

  • Following up on outstanding payments
  • Update the Arrears report timeously
  • Update and utilize company credit control service provider facilities (TPN)
  • Prepare handover to Legal Credit Controller where applicable
Property Administration

  • Maintain Property, Unit, Tenant and Lease data on Inhouse PIMS system
  • Maintain Lease audit schedules
  • Update 18mth Expiry Report / Lease register / Tenant Retention Report
  • Follow up and update Tenant Turnover Info on PIMS
  • Notify Utility Management company of any tenant changes/updates
  • Notify Finance of any Utility/Municipal/Recovery Accruals monthly
  • Maintain Parking Schedules and Access discs
  • Processing of Municipal and other invoices in conjunction with PM and Finance
  • Account Reconciliations

SKILLS AND COMPETENCIES ESSENTIAL TO THE POSITION

You should have/be:

  • Very strong communication skills
  • Innovative thinking and ability to follow process
  • Dynamic and enthusiastic
  • The ability to interact professionally with tenants
  • Competent time management skills
  • Professional attitude and capability and personal initiative
  • Be deadline driven
Business

  • Excellent communication and interpersonal skills on all levels.
  • Strong negotiations skills.
  • Dynamic and enthusiastic
  • The ability to interact professionally with tenants
  • Competent time management skills
  • Professional attitude and capability and personal initiative
- organisation and project management skills.

  • Flexibility to work outside of office hours for centre events, activations or weekends
Human Capital

  • Transparent honesty.
  • Reliability.
  • Positive Attitude and highly motivated
  • Lead by example.
  • Assertive and effective communication.
  • Sensitive to client and staff requirements and problems.
  • Ability to create a professional office environment
  • Organization and planning skills.
  • Demonstrate strong moral values, empathy, passion, career aspirations, and positive living


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