Legal Manager

3 weeks ago

Sandton, South Africa Broll Property Group Full time

**POSITION PURPOSE**

This position will be a shared resource and service both the Group Legal division and Property Management divisions.

In-house Attorney dealing on a day-to-day basis with all matters that have legal consequence to the Group & Property Management within the Company, as well as providing guidance, training, advice and, where necessary, intervention, on the day to day running of the business from a general legal risk and compliance perspective.

**KEY RESPONSIBILITIES**
- Reviewing, negotiating, drafting and authorizing of contracts and other legal documents.
- Provision of day-to day legal advice and opinions
- Resolving of disputes / litigious matters
- Co-Ordination and running of formal litigation, where required.
- Responsible for legal compliance and risk management, which will include effective contract risk assessment
- Interpreting and commenting on all legislation affecting
- Perform dedicated comprehensive legal services on tenant legal matters to portfolios where same is required from time to time
- Provide general legal assistance and support to the Company as required from time to time
- Liaising with 3rd party attorneys from time to time when required
- Maintaining and monitoring the Panel of Attorneys as appointed to provide services on tenant legal matters
- Drafting and maintaining legal and compliance related procedures as and when required

**ESSENTIAL FUNCTIONS AND BASIC DUTIES**

**1. Management of Legal Matters, where required by the client/portfolio**:

- Manage and provide guidance iro legal arrears on a day to day basis in conjunction with Property Management
- Liaise with attorneys and counsel in order to expedite the collection of legal arrears,
- Attend to and facilitate bad debt co-ordination and negotiations with Senior Property Managers,
- Prepare, motivate and manage write-off documentation
- Co-ordinate litigation
- Provide/obtain/assess opinions required and advise accordingly.
- Assist in negotiations for collection and settlement of debts
- Manage external legal service providers incl 3rd party attorneys on litigation files
- Ensure that legal reports are prepared accurately and distributed on time
- Review and prepare agreements as required, including but not limited to, property management agreements, service provider agreements, lease agreements, addenda, cancellations, letters of demand
- Liaise with Group Legal Services as and when required
- Assist with all and any Group legal matters as and when required
- Assist with insurance claims with regard to sourcing of information, providing guidance and management of litigation matters

**2. Contract Administration**
- Prepare contract documentation and templates
- Develop and manage standard terms and conditions to ensure consistency of commercial agreements from a legal and risk management perspective
- Ensure all contracts are kept current, up to date, easily accessible and placed in safekeeping
- Assume responsibility for end to end contract administration and risk management
- Ensure accuracy and completeness of all contracts, from initial preparation, discussion with management, through to contract renewal and service confirmation
- Ensure legal contracts and other documentation are prepared for signature and followed up to completion and sign-off by appropriate parties
- Ensure all relevant administration is maintained including scanning of all contracts onto the server, applicable access rights are applied and secure filing
- Liaise with vendors/contractors, clients and their legal advisors where and when necessary to conclude contracts, escalating those issues beyond authority levels
- Provide regular reporting on contract status and risks

**3. Legal Counsel Management**
- Provide recommendations and support for client engagements and negotiations
- Represent and assist the Group and Property Management Divisions in litigation matters, and, where necessary, through external legal resources
- Brief and manage external legal counsel
- Manage and effectively control legal fees for external counsel

**4. Analysis and Research**
- Analyze service provider and client issued contracts to ensure they are in line with business requirements within all relevant commercial policies and are legally sound whilst highlighting any potential risks to the business
- Research and analyze the implications of legislation and regulatory matters that affect the company and provide feedback to the company as and when required
- Remain current and up to date on legal matters which may have an impact/be of interest to the company and its various service lines

**5. Risk & Compliance**
- Co-ordinate and ensure knowledge and compliance with relevant local laws and supervisory requirements in SA
- Act as advisor on issues involving company compliance with governmental and regulatory standards
- Assume accountability for accurate and sound interpretation of contract law to ensure short and long term mitigation of risk
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