Bid Coordinator

2 weeks ago


Centurion, Gauteng, South Africa Edge Executives Full time

Requirements:

Must be willing to work under immense pressure with many large projects running simultaneously

  • A National Diploma or Degree in Marketing or Business Administration
  • Project Management qualification/ certificate (favourable)
  • Experience working on Design Programmes
  • Adobe Creative Cloud (favourable)
  • Matric (Senior Certificate)
  • Valid SA Drivers License
  • Minimum 3yrs relevant experience in bid processing & documentation
  • Bid coordination & Project Administration experience
  • MS Word, MS Excel, MS Powerpoint, MS Project, MS Visio & MS Outlook (Intermediate skill level)
  • Solid knowledge of the OHS Act, ISO 9001 Quality Management & Risk Management Systems

Role duties:

  • Manage daytoday bid process activities from document receipt to submission of bid
  • Develop & manage the bid process plan toward effectively responding to RFIs, RFQs & RFPs
  • Analyse tender documents to ensure all necessary mandatory information is included
  • Research potential clients to develop targeted proposals that meet the clients needs & aspirations
  • Facilitate the writing of comprehensive responses to RFIs, RFQs & RFPs to produce marketleading proposals and client presentations
  • Engage with various stakeholders and levels of management in ensuring that proposals are reflective of the business & individual clients needs
  • Liaise with support services such as Finance, People Management, and Supply Chain, to ensure the integrity of information required for bid proposals
  • Ensure quality of bid documents in accordance with Bidvest Facilities Management & best practice quality standards
  • Ensure that bid documents are complete within the stipulated timeframes and deadlines
  • Implement & maintain controlled access storage for data & bid information for ease of use by internal stakeholders
  • Responsible for effective communication between the client & company throughout the bid process
  • Coordinate client site visits when necessary on behalf of the sales team
  • Conduct whiteboard updates consistent tracking of prospect bids & proposals submitted with the business development team
  • Handing drafts & finalised bid documentation to the sales team including the Chief Sales & Marketing Officer, for review prior to submission
  • Tracking of tender / RFQ process and exact record keeping of strategic dates and information to be provided
  • Provide weekly/monthly reports on pipeline bids (current & potential)
  • Provide administrative support including, updating SharePoint folders, minute taking, coordination of site visits

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