Bid Coordinator
5 months ago
**Requirements**:
**Must be willing to work under immense pressure with many large projects running simultaneously**
- A National Diploma or Degree in Marketing or Business Administration
- Project Management qualification/ certificate (favourable)
- Experience working on Design Programmes - Adobe Creative Cloud (favourable)
- Matric (Senior Certificate)
- Valid SA Drivers License
- Minimum 3yrs relevant experience in bid processing & documentation
- Bid coordination & Project Administration experience
- MS Word, MS Excel, MS Powerpoint, MS Project, MS Visio & MS Outlook (Intermediate skill level)
- Solid knowledge of the OHS Act, ISO 9001 Quality Management & Risk Management Systems
**Role duties**:
- Manage day-to-day bid process activities from document receipt to submission of bid
- Develop & manage the bid process plan toward effectively responding to RFIs, RFQs & RFPs
- Analyse tender documents to ensure all necessary mandatory information is included
- Research potential clients to develop targeted proposals that meet the clients needs & aspirations
- Facilitate the writing of comprehensive responses to RFIs, RFQs & RFPs to produce market-leading proposals and client presentations
- Engage with various stakeholders and levels of management in ensuring that proposals are reflective of the business & individual clients needs
- Liaise with support services such as Finance, People Management, and Supply Chain, to ensure the integrity of information required for bid proposals
- Ensure quality of bid documents in accordance with Bidvest Facilities Management & best practice quality standards
- Ensure that bid documents are complete within the stipulated timeframes and deadlines
- Implement & maintain controlled access storage for data & bid information for ease of use by internal stakeholders
- Responsible for effective communication between the client & company throughout the bid process
- Coordinate client site visits when necessary on behalf of the sales team
- Conduct whiteboard updates - consistent tracking of prospect bids & proposals submitted with the business development team
- Handing drafts & finalised bid documentation to the sales team including the Chief Sales & Marketing Officer, for review prior to submission
- Tracking of tender / RFQ process and exact record keeping of strategic dates and information to be provided
- Provide weekly/monthly reports on pipeline bids (current & potential)
- Provide administrative support including, updating SharePoint folders, minute taking, coordination of site visits
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