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Personal Assistant to CEO

3 months ago

Cape Town, Western Cape, South Africa Recruitment Matters Africa Full time
Our client is looking for a Personal Assistant who will provide full administrative and secretarial support at a senior level to the Director to ensure the smooth
management of the day to day affairs, and most effective use of time. Handle sensitive and complex
issues in a professional and objective manner. Take initiative as appropriate especially in the Director's
absence.

Responsibilities:

  • Manage Director's electronic/physical diary, assessing priority of appointments and reallocation asnecessary.
  • Manage Director's travel arrangements (including visas/accommodation).
  • Process Director's correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
  • Maintain Director's office systems, including data management and filing.
  • Maintain records of Director's contacts.
  • Screen calls, enquiries and requests, and deal with them when appropriate.
  • Assist Director in researching and following up with action on matters which fall within the Director's responsibility chasing responses, triggering followup action.
  • Produce documents, briefing papers, reports and presentations for the Director.
  • Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, premeeting briefings and meeting papers.
  • Manage arrangements for Supplier/Buyer/Investor meetings, including production/distribution of agenda and papers.
  • Meet and greet visitors at all levels of seniority.
  • Any other duties as may reasonably be required by the Director.

Key Skills:

  • Ability to organise and plan own work,
  • Excellent attention to detail, with the ability to maintain a high level of accuracy,
  • A flexible, proactive approach to work including the ability to prioritise,
  • Ability to work on own initiative,
  • Ability to deal with sensitive information with discretion and to maintain confidentiality,
  • Excellent IT skills, including a working knowledge of presentation software packages, preferably,
  • Microsoft Office Word, Excel and PowerPoint,
  • Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts,

Qualifications:

  • Educated to degree level or equivalent.
  • Experienced Personal Assistant at senior management level.
  • Experience of electronic diary management
  • Strong Outlook
  • Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts.

Ability to commute/relocate:

  • Cape Town,

Western Cape:
Reliably commute or planning to relocate before starting work (required)