Admin Assistant
3 weeks ago
Full job description
BMW Rosslyn Plant
Duties & Responsibilities:
· Responsible for scheduling and preparing for meetings and events hosted or attended by the team
· Managing the office and the space, making it welcoming, a place of work, to collaborate and enjoying our work.
· Managing company correspondence, including phone calls, emails, letters, filing and packages.
· Organizing meetings, scheduling appointments and overseeing catering during company events.
· Managing inventory of office supplies, including stationery and multimedia equipment to ensure smooth office operations Requirements.
· Complete the travel booking(tickets, hotel etc.) and reimbursement process for each employee.
· Prepare office supplies and apply for related office software for new employees.
· Register, log and maintain a correct record of all office equipment and asset report
· Assist HR in arranging interviews and receiving interviewees.
· Assist HR in arranging attendance registering record
· Implement work requirements and policies in accordance to headquarters standards
· Respond enquiries from customer, staff and line manager in a timely manner
· Collect all Invoice relates to office operation and be able to follow internal payment process
· Keep record of contract validity for any service relates to office operation and notify line manager 3 months ahead of expiry date to ensure internal compliance
Desired Experience & Qualification:
· Grade 12 or higher will be beneficial
· Min. 2-3 years proof track record secretarial working experience
· Computer Literate, MS outlook (advance level), Word (intermediate level), Excel (Moderate level), MS teams and Zoom (intermediate)
· Experience in office management and secretarial skills
· Disciplined and presentable
· Ability to listen understand orders
· Highly Motivated, detailed, good communication
· Team Player, problem solving, deadline driven
· Drivers license (Essential)
Job Type: Full-time
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