Admin Assistant
3 weeks ago
Full job description
BMW Rosslyn Plant
Duties & Responsibilities:
- Responsible for scheduling and preparing for meetings and events hosted or attended by the team
- Managing the office and the space, making it welcoming, a place of work, to collaborate and enjoying our work.
- Organizing meetings, scheduling appointments and overseeing catering during company events.
- Managing inventory of office supplies, including stationery and multimedia equipment to ensure smooth office operations Requirements.
- Complete the travel booking(tickets, hotel etc.) and reimbursement process for each employee.
- Register, log and maintain a correct record of all office equipment and asset report
- Assist HR in arranging interviews and receiving interviewees.
- Assist HR in arranging attendance registering record
- Implement work requirements and policies in accordance to headquarters standards
- Respond enquiries from customer, staff and line manager in a timely manner
- Collect all Invoice relates to office operation and be able to follow internal payment process
- Keep record of contract validity for any service relates to office operation and notify line manager 3 months ahead of expiry date to ensure internal compliance
Desired Experience & Qualification:
- Grade 12 or higher will be beneficial
- Min. 2-3 years proof track record secretarial working experience
- Computer Literate, MS outlook (advance level), Word (intermediate level), Excel (Moderate level), MS teams and Zoom (intermediate)
- Experience in office management and secretarial skills
- Disciplined and presentable
- Ability to listen understand orders
- Highly Motivated, detailed, good communication
- Team Player, problem solving, deadline driven
- Drivers license (Essential)
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