Bids Manager

3 weeks ago

Cape Town, South Africa AFMS Group Full time
The Bid Manager is responsible for managing and compiling Bids, Proposals, and Quotes to meet bid requirements while ensuring quality and efficiency throughout the process. This role encompasses the complete lifecycle of bids, from tender initiation through to project close-out, ensuring compliance and alignment with strategic objectives. The Bid Project Manager will also maintain data integrity, enhance bid reporting, and drive continuous improvement to maximize bid success rates.

Key Accountabilities/ Principal Responsibilities

 BID AND TENDER LIFECYCLE MANAGEMENT
Lead and coordinate the entire bid process, from opportunity identification to successful submission and award.
Develop and maintain bid templates, response libraries, and a structured bid lifecycle process to ensure high-quality submissions.
Evaluate bid opportunities, conduct risk assessments, and align bids with strategic objectives and compliance requirements.
Collaborate with subject matter experts to gather technical and commercial inputs, ensuring that all bid components align with customer requirements
Review and validate pricing strategies in partnership with the finance team, maintaining consistency and accuracy in bid documentation

PROJECT HANDOVER AND CLOSE-OUT
Oversee the transition from successful bids to project implementation, coordinating closely with operations and project teams to ensure seamless handovers.
Establish and maintain project schedules, milestones, and deliverables, facilitating clear communication and alignment across stakeholders.
Conduct project close-out procedures, ensuring completion of all documentation, final reviews, and lessons learned to drive future bid improvements

CONTINUOUS IMPROVEMENT AND QUALITY ASSURANCE
Develop and implement bid management best practices, standard operating procedures, and continuous improvement initiatives
Conduct quality reviews at key stages of the bid process to ensure accuracy, compliance, and alignment with client expectations
Analyse bid success rates, client feedback, and project outcomes to identify areas for improvement, enhancing bid win rates and operational efficiency

DATA MANAGEMENT AND REPORTING
Ensure data integrity by maintaining an up-to-date, centralized repository for bid and project documentation, resources, and templates
Generate and analyse bid performance metrics, conversion rates, and other KPIs, supporting informed decision-making and identifying improvement areas
Produce regular reports and insights on bid performance, maintaining version control and transparent documentation throughout the bid lifecycle

STAKEHOLDER ENGAGEMENT AND COORDINATION
Build and maintain relationships with cross-functional teams, including Sales, Project Management, Finance, and Legal, to align on bid requirements and strategies.
Lead bid review meetings, manage client communication throughout the bid process, and coordinate with legal and compliance teams on contract review
Facilitate knowledge transfer between bid and project teams, ensuring alignment on expectations and enhancing team collaboration

MARKETING AND BUSINESS DEVELOPMENT SUPPORT
Collaborate with the marketing team to create case studies, success stories, and collateral that leverage successful project outcomes for brand promotion
Maintain a database of reference projects and client testimonials, contributing insights from bid experiences to support business development initiatives
Provide bid-related insights to the business development team, enhancing the organization’s competitive positioning and thought leadership

Key Skills and Experience

 Skills:
Excellent Written and Verbal Communication skills
Advanced MS Word, Excel, PowerPoint and Projects
Ability to lead, influence and motivate others
Intermediate project management skills
Knowledge of operational environments (preferably in Facilities Management)
Strong customer service orientation
Strong presentation skills
Urgency in closing open matters
Time management and prioritization skills
Collaboration and teamwork
Process driver and implementer
Experience of coordinating and updating a knowledgebase system is beneficial

Behavioural Skills:
Internal and External Brand orientation
Cross-functional integration and collaboration
Problem Analysis and problem solving
Ability to work under pressure
Perseverance/Tenacity
Accountability
Ability to influence and inspire others towards a common goal
Dedication to customers
Planning and organizing
Attention to detail
Meet deadlines consistently
Detail orientated
Process driven

Requirements:
Minimum of 5 years’ experience in tender environments
Business / Project Management qualification
BCom Degree would be advantageous

People and Management Skill
Ability to mobilize and motivate colleagues and staff
Assertive and influential
Agile and flexible
Responsive yet firm in his/her approach

Key result areas
Professional, compliant and winning bids submitted
Timeous execution and on-time delivery of bids
Improved tender/proposal conversion and revenue rate

Additional Responsibilities and Skills
Manage the enhancement and development of tools to support bid submissions.
Back up support in the absence of the Bid Writer as and when required

Career Development
Opportunity to advance to senior bid management roles
Exposure to multiple business units and functions
Professional development in project and business management
Industry-specific training and certifications

Interested? Submit your CV now.
 
As a proudly South African brand, AFMS Group (Pty) Ltd will consider our commitment to transformation and employment equity goals for this position.
 
For information on AFMS Group, including more information on our company culture, visit our website at www.afmsgroup.co.za
 
Please note, relocation costs will not apply.
 
If you don’t hear from us in 14 days, consider your application unsuccessful.
 
 
Applications to be addressed to: Matthew Toontjies recruitment@fm-solutions.co.za
 

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