Finance and Administration Director

5 months ago

Centurion, South Africa Jhpiego Full time

Responsibilities

Leadership

Lead the finance and administration teams across the entire Jhpiego South Africa country program including sub-offices. This includes training, supervising, mentoring, and coaching and developing staff capacities and potential, recognizing outstanding performance as well as areas for development. Foster a collaborative team approach. Propose and lead structural or management changes in these teams as appropriate to ensure a more effective and productive working environment with delegation as appropriate; Ensure implementation of sound financial and administrative systems and processes to ensure smooth functioning of the country and sub-offices; Lead the development and oversee implementation of financial policies and procedures in accordance with General Accepted Accounting Principles and ensure compliance with Government, donor and Jhpiego regulations and ensure their effective utilization across Jhpiego’s South Africa programs. Maintain an up-to-date knowledge and awareness of changes to national laws/regulations and propose changes or amendments to Jhpiego policies and procedures as required to the CFO; Lead by example and ensure cost effectiveness and cost efficiencies in operations across all programs; identify areas to reduce costs whilst maintaining quality, and set standards to deliver efficient and transparent financial management systems across all Jhpiego South Africa projects and offices; Lead and oversee the preparation for external and internal audits and finance reviews, Lead the implementation at country office level measures to address gaps or findings from audit; Play a proactive role as a member of the SMT and support the Country Director (CD) and other senior management team (SMT) members in advancing the priorities of the strategic plan. Advise the CD and SMT on financial and administrative matters and propose solutions to address bottlenecks.

Management (Financial Management, Policies and Procedures, and Administration)

Ensure all projects are compliant with the award terms and conditions and conduct regular compliance checks, and in coordination with the compliance officer ensure same for sub-grantees. Orientate project staff in award management and build their capacity to manage donor funded awards; Have a sound understanding of the definitions of sponsored funds, general funds, service center and F&A rates, NICRA and how to apply the rates, and ensure understanding amongst colleagues; Resolve complex contractual issues regarding terms and conditions of contractual documents to minimize the risk to Jhpiego, and provide support in negotiating the terms and conditions of awards, contracts, grants, balancing Jhpiego interests with customer and partner interests in order to resolve issues. Analyze financial, administrative implications of contractual requirements and propose solutions to the CD in areas that require strengthening; Support the development of /and or adapt existing internal procedures and processes to effectively monitor, execute and close grants in accordance with donor and Jhpiego regulations. Ensure the financial integrity of data in QuickBooks. Closely review financial transactions for allowability and allocability. Ensure financial transactions are recorded accurately in QuickBooks. Ensure compliance with Government of South Africa legal and statutory requirements (. registration, VAT/Tax reporting, filing tax returns, business licenses, payroll and other taxes Develop and implement and provide oversight to internal control systems and conduct risk assessments (including pre-award assessments for sub-grantees). Support the tracking of cost share expenses as required by the award and identify other areas for program cost share, and perform financial forecasting and trend analysis and provide reports on same; Ensure reporting requirements as per JHU, Jhpiego, donor and government standards. Ensure that all procurement procedures and processes adhere to donor requirements including where required waivers and prior approval. Conduct the final review of the end of month/end of year financial reports, payroll prior to submission to the CD. Oversee lease agreements and other contracted vendor agreements; Ensure assets and inventories are well maintained and annual physical verifications are undertaken; Manage the IT team and ensure there is adequate IT support and resources as needed; Support the Security Focal person in collaboration with the CD to ensure s/he is well supported and the country program security policies are upheld. Support the finance and project teams to develop annual project budgets (or as required), and for new program development purposes, ensuring proper budgeting standards. Develop the capacity of finance team and program staff to develop budgets with the appropriate oversight; Ensure all program budgets are tracked according to funding ceilings and ensure monthly reporting to program teams on expenditure. Alert the project director/project manager, and CD immediately of any variances including under or over spending and propose immediate solutions.

New Program Development

Identify strategic opportunities for the country program and potential areas for expansion of existing projects in Jhpiego’s portfolios and make recommendations to pursue opportunities; Facilitate the development of innovative project approaches and interventions; Support the development/review of strategies, including strategic direction to achieve program goals as well as management effectiveness.

Perform any other task assigned by the CD to advance Jhpiego’s mission.

Required Qualifications

Masters and/or ACCA or equivalent Minimum ten years experience in professional accounting, financial management, budgeting or auditing, preferably within an international NGO; Expert knowledge of professional management principles; of the laws, regulations and procedure governing US agency and host Government rules and regulations, financial management and contractual & procurement regulations. Expert working knowledge of budget and fiscal procedures Demonstrated computer literacy including proficiency with Excel, Word, Outlook, off the shelf accounting software, and preferably QuickBooks. Excellent communicator with highly developed interpersonal skills and the ability to work in a multi-disciplinary team. English fluency (speaking/reading/writing) Ability to establish and maintain effective working relationships with Government offices, NGOs, US Government Agencies, donors; Excellent decision-making skills and a results-oriented approach and problem-solving skills. Demonstrated skills in facilitation, team building and coordination and ability to get the most out of a team. Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform, and able to work proactively and independently, organize and manage his/her own work and support others to do the same.

Preferred Qualifications

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Please apply at 

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