Finance Administrator

2 weeks ago


Centurion, South Africa Finding Personnel (Pty) Ltd Full time
Key Responsibilities
Financial Management
  • Maintain accurate records of financial transactions, including student fees, vendor payments, and operational expenses.
  • Process and monitor incoming payments for course enrolments and issue invoices and receipts.
  • Ensure all financial transactions are accurately captured in the accounting system.
Student Fee Administration
  • Manage fee schedules and monitor payment plans for enrolled students.
  • Follow up on outstanding payments in a professional and timely manner.
Accounts Payable and Receivable
  • Process invoices from vendors and ensure timely payments.
  • Reconcile accounts payable and receivable on a monthly basis.

Financial Reporting
  • Generate financial reports, including income statements, cash flow statements, and budget vs. actual reports.
  • Provide monthly financial summaries to the Finance Manager or Operations Manager.
Bank and Account Reconciliation
  • Perform regular reconciliations for bank accounts and ensure accuracy in financial records.
Compliance and Auditing
  • Ensure adherence to relevant financial and tax regulations.
  • Assist with audit preparation and provide financial data as required.
Support for Online Operations
  • Work closely with the student support and IT teams to integrate financial systems with the institute's online platforms.
  • Resolve student queries related to payments, refunds, and billing discrepancies.
Administrative Support
  • Maintain organised and secure filing systems for financial documents.
  • Liaise with internal and external stakeholders, including auditors, vendors, and students.
Skills and Qualifications
Educational Background
  • Diploma in Accounting, Finance, or a related field.
Experience
  • Minimum 8 years of experience in a similar finance or administrative role.
  • Experience in the education or online learning sector is an advantage.
Technical Skills
  • Proficiency in accounting software (e.g., Sage, Pastel).
  • Advanced knowledge of MS Excel for reporting and reconciliation tasks.
  • Familiarity with student management systems and payment gateways is a plus.
Soft Skills
  • Strong numerical and analytical skills.
  • Excellent organisational and time-management skills.
  • Effective communication skills for interaction with students and team members.
Personal Attributes
  • High level of integrity and confidentiality.
  • Attention to detail and accuracy in financial processing.
  • Ability to adapt to a dynamic, technology-driven work environment.
  • Passion for contributing to the education and training sector.
Key Performance Indicators (KPIs)
  • Timeliness and accuracy of invoicing and payment processing.
  • Compliance with financial regulations and reporting standards.
  • Efficient resolution of student financial queries.
  • Quality of monthly financial reports and reconciliations.


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