Finance Administrator
1 month ago
JOB TITLE: Finance Administrator
AREA: Centurion
INDUSTRY: Financial Operations for a Training Institute
Salary / CTC: R 15 000 – R 20 000 (depending on current earnings, qualifications and experience)
Report to: Operations / Finance / HSE Manager
Type: Full-Time
Job Summary
The Finance Administrator will support the financial operations of an Accredited Online Safety Training Institute by managing day-to-day financial transactions, ensuring accurate record-keeping, and maintaining compliance with relevant financial regulations. They will play a key role in facilitating the smooth financial operation of the institute, contributing to its mission of delivering quality online safety training programs.
Key Responsibilities
Financial Management
- Maintain accurate records of financial transactions, including student fees, vendor payments, and operational expenses.
- Process and monitor incoming payments for course enrolments and issue invoices and receipts.
- Ensure all financial transactions are accurately captured in the accounting system.
Student Fee Administration
- Manage fee schedules and monitor payment plans for enrolled students.
- Follow up on outstanding payments in a professional and timely manner.
Accounts Payable and Receivable
- Process invoices from vendors and ensure timely payments.
- Reconcile accounts payable and receivable on a monthly basis.
Financial Reporting
- Generate financial reports, including income statements, cash flow statements, and budget vs. actual reports.
- Provide monthly financial summaries to the Finance Manager or Operations Manager.
Bank and Account Reconciliation
- Perform regular reconciliations for bank accounts and ensure accuracy in financial records.
Compliance and Auditing
- Ensure adherence to relevant financial and tax regulations.
- Assist with audit preparation and provide financial data as required.
Support for Online Operations
- Work closely with the student support and IT teams to integrate financial systems with the institute's online platforms.
- Resolve student queries related to payments, refunds, and billing discrepancies.
Administrative Support
- Maintain organised and secure filing systems for financial documents.
- Liaise with internal and external stakeholders, including auditors, vendors, and students.
Skills and Qualifications
Educational Background
- Diploma in Accounting, Finance, or a related field.
Experience
- Minimum 8 years of experience in a similar finance or administrative role.
- Experience in the education or online learning sector is an advantage.
Technical Skills
- Proficiency in accounting software (e.g., Sage, Pastel).
- Advanced knowledge of MS Excel for reporting and reconciliation tasks.
- Familiarity with student management systems and payment gateways is a plus.
Soft Skills
- Strong numerical and analytical skills.
- Excellent organisational and time-management skills.
- Effective communication skills for interaction with students and team members.
Personal Attributes
- High level of integrity and confidentiality.
- Attention to detail and accuracy in financial processing.
- Ability to adapt to a dynamic, technology-driven work environment.
- Passion for contributing to the education and training sector.
Key Performance Indicators (KPIs)
- Timeliness and accuracy of invoicing and payment processing.
- Compliance with financial regulations and reporting standards.
- Efficient resolution of student financial queries.
- Quality of monthly financial reports and reconciliations.
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