Payroll and HR Officer

4 weeks ago

Stellenbosch, South Africa Red Ember Recruitment (PTY) Ltd Full time
A non-profit conservation organization is seeking an HR and Payroll Officer to join their team in Stellenbosch. 

Payroll Administration
  • Manage an in-house payroll system, including maintenance and control of payroll specifications.
  • Ensure accurate and timely execution of payroll.
  • Capture payroll changes, earnings, and deductions on Sage 300 People.
  • Prepare and reconcile internal payroll reports, ensuring compliance with various tax authorities.
  • Respond to payroll queries.
  • Coordinate with HR to ensure accurate and timely processing of new hires, terminations, promotions, and transfers in the payroll system.
  • Generate and distribute payroll reports to management and relevant departments.
  • Collaborate with Finance to reconcile payroll accounts and resolve any discrepancies.
  • Stay updated on changes in payroll regulations and laws to ensure compliance and accuracy in payroll processing.
  • Assist in the preparation and submission of statutory payroll-related reports and returns.
  • Maintain confidentiality and security of payroll information and records.

Contract Administration
  • Track contracts for extension as well as checking valid work permits, passports, and visas.
  • Draft and distribute visa & confirmation of employment Letters.
  • Complete staff resignation process.
  • Draft and distribute salary adjustment letters.

Benefits Administration
  • Assist and guide employees regarding employee risk benefits to which they may be entitled.
  • Assist and guide employees regarding claims processes for disability, IOD claims and where appropriate, medical insurance claims.
  • Facilitate the enrollment of employees in medical aid and retirement fund programs, ensuring accurate and timely processing of applications.
  • Collaborate with employee to disseminate comprehensive benefits information to employees during the pre-boarding process, ensuring they are aware of available benefits and entitlements.
  • Ensure employees sign all necessary benefits documentation and submit it to relevant service providers in a timely manner, maintaining accurate records of all transactions.
  • Act as a point of contact for employees regarding the benefit program, addressing queries, providing clarification, and offering support as needed.
  • Liaise with external benefit providers, such as insurance companies and retirement fund administrators, to coordinate the administration of benefits and resolve any issues or discrepancies.
  • Stay informed about changes or updates to benefit programs, regulations, and compliance requirements, ensuring adherence to relevant laws and policies.
  • Continuously evaluate and enhance the benefits administration process, seeking opportunities for automation, efficiency improvements, and cost savings.

Leave Administration
  • Manage the accrual and taking of leave on multiple platforms.
  • Generate standard and customized reports.
  • Extract and distribute month-end payroll and staff movement reports.
  • Extract and report Employment Equity data annually.
  • Preparation and submission of monthly and annual foreign statutory and employee benefits returns.
  • Liaise with the software vendor timeously if a customized report needs to be built into the system.
  • Governance and Monitoring
  • Maintenance of complete and accurate employment database information and payroll database.
  • Assist with annual payroll audits (external auditors).
  • Conduct regular audits of payroll data to ensure accuracy and compliance with company policies and legal regulations.

Employee Self Service (ESS)
  • Manage the setup, configuration, and maintenance of the Employee Self-Service (ESS) system.
  • Ensure accurate and timely data entry into the ESS system, including, but not limited to payslips and IRP5s.
  • Provide training and support to employees on how to use the ESS system effectively.
  • Monitor and troubleshoot any issues or errors related to the ESS system, working closely with IT support or software vendors to resolve technical issues promptly.
  • Conduct regular audits of ESS data to ensure accuracy and completeness, identifying and correcting any discrepancies as needed.
  • Stay informed about updates or changes to the ESS system, attending training sessions or webinars as necessary to maintain proficiency in system functionality.
  • Act as a liaison between employees and the People Department for ESS-related inquiries or assistance, providing prompt and courteous support to resolve issues and answer questions.
  • Maintain confidentiality and security of employee data within the ESS system, following established protocols and procedures to safeguard sensitive information.
  • Generate reports and analytics from the ESS system to support payroll processing, auditing, and compliance reporting requirements.
  • Continuously seek opportunities to improve and optimize ESS system processes and functionality, proactively identifying areas for enhancement or automation to streamline payroll administration tasks.


Requirements
  • Relevant qualifications and 10 year of payroll administration experience essential
  • Proficiency in Sage 300 People Payroll and HR Administration systems is a must.
  • In-depth knowledge of payroll processes, supported by understanding of statutory requirements, and employment, benefits, and tax legislation.
  • Knowledge related to SADC countries and local currencies would be an advantage.
  • Proficiency in all modules of MS Office 365 Professional, which includes SharePoint and MS Teams is essential.
  • Experience using Microsoft Dynamics 365 would be an advantage
  • High degree of integrity and confidentiality, and excellent communication and interpersonal skills
  • Highly numerate, well organized, and able to work to deadlines under pressure.
  • Must be able to work as part of a team.


  • Payroll & HR Officer

    3 weeks ago

    Stellenbosch, South Africa Merand Corbett & Associates Full time

    Role Accountabilities:Payroll AdministrationContract AdministrationBenefits AdministrationLeave AdministrationGenerate standard and customized reportsGovernance & MonitoringEmployee Self Service (ESS)Minimum Requirements:Relevant qualification and 10 years payroll administration experience essentialProficiency in Sage 300 People Payroll and HR Administration...

  • Payroll & HR Officer

    3 weeks ago

    Stellenbosch, South Africa Merand Corbett & Associates Full time

    Role Accountabilities:Payroll Administration Contract Administration Benefits Administration Leave Administration Generate standard and customized reports Governance & Monitoring Employee Self Service (ESS) Minimum Requirements:Relevant qualification and 10 years payroll administration experience essential Proficiency in Sage 300 People Payroll and HR...

  • Payroll & HR Officer

    3 weeks ago

    Stellenbosch, South Africa Adzuna ZA B C2 Full time

    Role Accountabilities:Payroll AdministrationContract AdministrationBenefits AdministrationLeave AdministrationGenerate standard and customized reportsGovernance & MonitoringEmployee Self Service (ESS)Minimum Requirements:Relevant qualification and 10 years payroll administration experience essentialProficiency in Sage 300 People Payroll and HR Administration...

  • HR & Payroll Administrator

    11 hours ago

    Stellenbosch, South Africa Experian Full time

    Job Description To provide comprehensive and quality administrative support of all HR and payroll administration and processes.  Principle responsibilities Onboarding / Offboarding of employees: Facilitate the admin process for new hires in line with the onboarding process. Ensure follow up on receiving all completed forms. Ensure the...

  • HR & Payroll Administrator

    11 hours ago

    Stellenbosch, South Africa Experian Full time

    Job DescriptionTo provide comprehensive and quality administrative support of all HR and payroll administration andprocesses. Principle responsibilitiesOnboarding / Offboarding of employees:Facilitate the admin process for new hires in line with the onboarding process.Ensure follow up on receiving all completed forms.Ensure the necessary communication and...

  • Payroll Administrator

    1 month ago

    Stellenbosch, South Africa Exceed Recruitment and Human Resource Consultants Full time

    **Reference**: DB 7528 **Consultant**: Dorei Barnes **Location**: Stellenbosch / Hybrid **Descriptions**: Manage an in-house payroll system, including maintenance and control of payroll specifications Capture payroll changes, earnings, and deductions on Sage 300 Update personal and role changes on payroll. Respond to payroll queries. Assist and guide...

  • Payroll Administrator

    1 month ago

    Stellenbosch, South Africa Exceed Hr Full time

    **Reference: DB 7528** **Consultant: Dorei Barnes** Location: Stellenbosch / Hybrid **Descriptions**: - Manage an in-house payroll system, including maintenance and control of payroll specifications - Capture payroll changes, earnings, and deductions on Sage 300 - Update personal and role changes on payroll. - Respond to payroll queries. - Assist and...

  • Senior HR Officer

    1 month ago

    Stellenbosch, South Africa The Burgiss Group Full time

    **About The Burgiss Group**: Burgiss is a global, market-leading provider of data and analytics solutions for investors. With over 30 years of expertise in alternative investments, we offer unrivaled data, analytics, and transparency that enable asset owners, asset managers, and financial intermediaries to evaluate and manage complex portfolios. Burgiss’...

  • Senior HR Officer

    1 month ago

    Stellenbosch, South Africa M3 Human Capital Management Full time

    Our client, a wine estate situated in the beautiful Stellenbosch wine region, has an opportunity for a proactive individual with excellent interpersonal & organisational skills, paired with the ability to work independently, to join their growing team. The incumbent will be responsible for: *job descriptions and performance processes *managing training and...

  • Senior HR Officer

    1 month ago

    Stellenbosch, Western Cape, South Africa M3 Human Capital Management Full time

    **Senior HR Officer **:**Closing Date : 2024-03-05** **Closed : No** **Description**: Our client, a wine estate situated in the beautiful Stellenbosch wine region, has an opportunity for a proactive individual with excellent interpersonal & organisational skills, paired with the ability to work independently, to join their growing team. The incumbent will...

  • HR Administrator

    1 month ago

    Stellenbosch, South Africa Helderberg Personnel Full time

    Are you passionate about people management and organizational development? My client has an exciting opening for an **HR Officer** at their **Plant Hire Company based in Stellenbosch**. If you thrive in a dynamic environment and enjoy shaping workplace culture, you are invited to apply. As an **HR Officer**, you’ll play a pivotal role in ensuring...

  • Payroll Assistant

    4 weeks ago

    Stellenbosch, South Africa Mayfly Agri (Pty) Ltd Full time

    **Minimum requirements for the role**: - Must have a relevant tertiary qualification - Minimum 3 years experience in a similar role is essential - Must have a clear understanding of payroll laws, taxes and PAYE procedures (UK Payroll experience not negotiable) - Strong verbal communication, including active listening, for accurately answering employee...

  • HR Administrator New

    1 month ago

    Stellenbosch, South Africa Placement Dynamics Full time

    **HR Administrator** **NEW** **Location**: - Stellenbosch, Western Cape**Contract Type**: - Permanent**Appointment Date**: - 1 April 2023 or as soon as possible**Remuneration**: - Market related**Role Description** This is an opportunity for an HR Administrator to contribute to the growth of a dynamic company within the financial industry. You will...

  • Human Resources

    1 month ago

    Stellenbosch, South Africa Exceed HR and Recruitment Full time

    **Job Overview**: **Date Posted**: Posted 4 hours ago- **Location**: Stellenbosch, Western Cape- **Job Title**: Human Resources (HR) Administrator- **Education Level**: Bachelors Degree- **Job Level**: Intermediate- **Minimum Experience**: 3 - 5 Years**Human Resources (HR) Administrator - Stellenbosch.**: Our client based in Technopark has a new vacancy for...

  • Payroll Administrator

    4 weeks ago

    Stellenbosch, South Africa J.A.Z Recruitment Full time

    **Job requirements**: - Payroll processes and administration - 3rd party payments & reconciliations - Time & attendance (incl. leave) - HR Support - Employee service & employee benefits **Skills & Competencies**: - Sound understanding of general accounting & payroll processes - Competent in MS office, VIP Premier & Uniclox - Accurate record keeping with...

  • Payroll Administrator

    1 month ago

    Stellenbosch, South Africa Merand Corbett & Associates Full time

    Western Cape, Stellenbosch Position Title: Payroll Administrator (Head Office) Duration: Three-year contract Location: Stellenbosch/Remotely BACKGROUND Our client is a non-profit conservation organization that specializes in conservation at scale through the development of Transfrontier Conservation Areas and the long-term management of key protected...

  • Payroll and Wage Clerk

    1 month ago

    Stellenbosch, South Africa SpesVest Full time

    **Responsibilities**: - Process and administer payroll for all employees using VIP payroll software. - Ensure accurate and timely calculation of wages, bonuses, commissions, and other compensation components. - Review and verify timesheets, attendance records, and other relevant documentation to ensure compliance with company policies and employment laws. -...

  • HR Manager

    1 month ago

    stellenbosch, South Africa Adzuna ZA B C2 Full time

    Our client in Stellenbosch is looking for an HR Manager to join their ever expanding FMCG business. The HR manager is responsible for the full HR function, serving as a liaison across all levels and departments on HR matters. Foster a harmonious work environment by aligning HR policies with business objectives to optimise productivity and employee...

  • HR Manager

    1 month ago

    Stellenbosch, South Africa Cardoso Recruitment Full time

    Our client in Stellenbosch is looking for an HR Manager to join their ever expanding FMCG business. The HR manager is responsible for the full HR function, serving as a liaison across all levels and departments on HR matters. Foster a harmonious work environment by aligning HR policies with business objectives to optimise productivity and employee...

  • HR Officer

    1 month ago

    Stellenbosch, South Africa M3 Human Capital Management Full time

    Our client, a mixed farming and packing operation located in the Stellenbosch area, currently has the above position available for a driven, professional HR practitioner with excellent interpersonal & organisational skills with the ability to work independently. **Essential qualifications, skills and experience**: - Tertiary qualification in Human...