Payroll Assistant

2 weeks ago

Stellenbosch, South Africa Mayfly Agri (Pty) Ltd Full time

**Minimum requirements for the role**:

- Must have a relevant tertiary qualification
- Minimum 3 years experience in a similar role is essential
- Must have a clear understanding of payroll laws, taxes and PAYE procedures (UK Payroll experience not negotiable)
- Strong verbal communication, including active listening, for accurately answering employee questions will be required for this role
- Must be computer literate, especially using Office and Payroll Software such as Excel with VLOOKUP and Oracle Payroll
- Experience working with the HMRC (Her Majesty's Revenue and Customs) is highly important
- Must have strong mathematical skills and knowledge of economics, accounting and other financial concepts

***
- Processing payroll, including calculating employee wages, bonuses, overtime, and deductions based on timesheets, attendance records, and relevant payroll policies.
- Updating and maintaining accurate employee information such as tax withholding, direct deposit details, and personal details.
- Tracking and recording employee hours worked, vacation and sick leave, and ensuring accuracy in timekeeping systems.
- Assisting with payroll adjustments such as wage garnishments, salary changes, and employee benefits.
- Ensuring compliance with federal, state, and local payroll regulations, UK tax laws, and employment standards.
- Preparing and distributing payroll reports to management and other relevant departments, including tax filings and employee earnings statements.
- Assisting with the administration of employee benefits programs, such as health insurance, retirement plans, and flexible spending accounts.
- Investigating and resolving any discrepancies or errors in payroll, including missing or incorrect paychecks, overpayments, and underpayments.
- Updating and maintaining payroll software systems, including setting up new employee profiles, tax codes, and payroll schedules.
- Ensuring accurate and organized payroll records, including maintaining employee files, pay stubs, and tax forms.
- Responding to employee inquiries regarding payroll matters, providing information about deductions, tax forms, and pay schedules.
- Assisting with internal and external payroll audits, providing requested documentation and ensuring compliance with audit procedures.
- Reconciling payroll accounts and resolving any discrepancies between payroll records and general ledger accounts.
- Collaborating with HR and finance departments to ensure accurate and timely processing of payroll and resolving any cross-functional payroll-related issues
- Dealing with pension providers and HMRC when required.

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