Academic Administrator

8 months ago

Stellenbosch, South Africa CTU Career Chatz Full time

Job Summary

The Academic Administrator position will include administrative support functions in the following areas such as:

· Infrastructure maintenance

· Health and Safety

· Human Resources

· Academic Delivery

· Campus Administration

· Campus Quality Assurance

  1. Providing administrative support to the Campus Operations Manager in the day-to-day business of the campus operations.
  2. From an Academic point the Administrator will provide academic administration support in the various academic processes.
  3. Operational Administrators must be excellent multi-taskers, as their duties include admin support in various divisions of the operational functions on a campus.

Duties & Responsibilities

Assist the Campus Operational Manager with the registration process of students. This will include:

a. the collection of all required documentation, i.e. ID docs, Qualification certificates etc.

b. Capturing registration data on Campus Online

c. Uploading the registration documentation onto Campus Online

  1. Preparing and distributing attendance registers for staff
  2. Capturing staff attendance on attendance record and updating employee leave records. Capturing student attendance on Campus Online
  3. Completing all registration forms, exam bookings etc for ICB students in line with the approved policy and procedures.
  4. Co-ordinate and update the complaints register and report all complaints to the Campus Operational Manager.
  5. Provide administrative support in the assessment process by:

d. Monitoring the assessment due dates

e. Processing marksheets and submitting to Campus Operational Manager for approval and process implementation.

f. Capturing and distributing exam permits as approved by the Campus Operational Manager

g. Process and distribute Progress Reports, Transcripts and Academic Reports as approved.

  1. Distributing national timetables to Campus based Academic staff and students.
  2. Assist with the administrative tasks assigned for student support i.e invites, attendance registers communication to students.
  3. Provide administrative support in the library (CHE accredited campuses)

h. Administrative support for all Community development projects.

i. Minutes taking and meeting management functions i.e invites, attendance registers, agendas.

j. Compile Management information and Quality assurance reports on various functions as identified by COM.

k. Administrative support on various systems

Skills

Time Management

· Computer literacy/ Strong expertise in business and management computer applications and databases.

· Knowledge of SAQA and related Acts

· Conflict Management

· Customer focus

· Administrative skills

· Query resolution

· Good communication skills

· Report writing skills

· Excellent planning and organizational skills

· Solid analytical and problem-solving skills.

· Attention to detail and accuracy.

· Ability to multi-task and manage deadline

Experience & Qualifications Required

Bachelors Degree

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