Faculty Officer: Centre for Academic Administration

2 weeks ago

Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte- Assisting with collating postgraduate programme information required to place in recruitment material;-
- Assisting with the updating of undergraduate and postgraduate programme information and data on the student information system and other platforms;- Providing postgraduate admission information to relevant stakeholders;- Assisting with updating information relating to postgraduate selection criteria;- Assisting with updating registration information and programme data with approved information;- Preparing, storing and updating programme and module brochures;- Providing feedback on the registration process and related issues;- Registering undergraduate and postgraduate students, and performing other duties as required during the registration period;-
- Loading administrative, Senate, Faculty, or programme resolutions as identified on the student information system against the student's record;- Capturing marks and marking changes as required;- Auditing academic records for correctness after registration and at appropriate intervals to ensure that module and programme registrations have been captured accurately (progression

checks);Processing approved academic record corrections to support the management of the integrity of academic records;- Identifying cum laude student cases before graduation ceremonies;-
- Preparing postgraduate theses examination documentation and submitting it to external examiners;- Payment of postgraduate external examiners;- Assisting with the preparation of the graduation list and presentation cards;- Service provision before and during graduation and pledge ceremonies;- Providing support with the updating of the FMHS yearbook, SU and FMHS websites, selection guidelines, and other FMHS internally and externally published information as required from

time to time;-
- Liaising with administrative, support and academic environments within the SU as operationally required;- Undertaking special projects and ad hoc duties as assigned by line managers;

Job Requirements/Pos Vereistes- A relevant Bachelor's degree or equivalent NQF level-7 qualification;- Three years' relevant work experience in high-level administration, preferably in a higher education institution, or a position requiring a similar skill set;-
- Evidence of strong interpersonal and communication skills in at least English;- Proven ability to effectively function within a multi-lingual and multi-cultural environment;- Evidence of excellent interpersonal relationships with students and/or colleagues, and/or other stakeholders;- Customer service orientation with a high level of diplomacy, emotional intelligence and personal integrity;- Excellent organisational, planning and multi-tasking skills;- Proven ability to function accurately and effectively under pressure;- Problem-solving aptitude and critical thinking ability;- Meticulous attention to detail and accuracy;- Proven ability to maintain a high degree of confidentiality;- Proven ability to work independently- Proven ability to work as part of a team;- Willingness to work irregular hours at times.

Recommendation/Aanbeveling- Relevant experience in a higher education environment;- Excellent written and verbal communication skills in Afrikaans and/or another official South African language other than English.

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