Executive Administrative Assistant to CEO

2 days ago


Durban South, South Africa LexisNexis (Proprietary) Limited Company Full time

About the Role

As an Executive Administrative Assistant, you will provide administrative support to the CEO of the organisation, exercising high integrity, confidentiality, tact and diplomacy. Having a great understanding of our key functions, you will be a crucial part of our teams. With such a varied workload, no day will ever be the same

Responsibilities

 Answering and taking action on email and telephone inquiries.
• Preparing correspondence, reports, presentations and bespoke projects.
• Providing administrative support directly to executives, anticipating business needs, and exercising confidentiality.
• Maintaining files, records, calendars and diaries; arranging business travel, coordinating meeting arrangements, processing invoices and tracking expenses.
• Supporting the arrangement of events including assistance with sourcing venues, team building activities and logistics planning.
• Managing and maintaining the CEO’s diary and ensuring their full preparation for all meetings and engagements with relevant briefing notes and presentations.
• Meeting and greeting CEO’s guests and ensure they are looked after.
• Participating in the development and implementation of secretarial/administrative standards, policies and practices for the organization.

Requirements

• Have proven experience as an Executive Personal Assistant preferably to senior leadership
• Have great verbal and written skills, able to communicate complex information professionally and engage with c-level executives.
• Have solid knowledge of Microsoft applications (Outlook, Word, Excel, PowerPoint) and good general IT skills.
• Be able to demonstrate excellent organizational skills when dealing with multiple priorities and be able to think analytically.
• Be a natural problem solver, able to collaborate with your team to resolve issues.
• Be a self-starter and able to work independently.
• Have substantial experience within an administrative, professional services or similar environment.

Work in a way that works for you

We promote a healthy work/life balance across the organisation. We offer an appealing working prospect for our people. With numerous wellbeing initiatives, shared parental leave, study assistance and sabbaticals, we will help you meet your immediate responsibilities and your long-term goals.

 Working flexible hours - flexing the times when you work in the day to help you fit everything in and work when you are the most productive.

Working for you

We know that your well-being and happiness are key to a long and successful career. These are some of the benefits we are delighted to offer

• Medical Aid
• Retirement Plan inclusive of Risk Benefits (Disability, Critical Illness, Life Cover & Funeral Cover)
• Modern family benefits, including adoption and surrogacy
• Study Leave



  • Durban, South Africa LexisNexis Full time

    Executive Administrative Assistant to the CEO Do you enjoy supporting Senior Leaders? Would you love a varied role in our collaborative team?> About our Team LexisNexis Legal & Professional, which serves customers in more than 150 countries with 11,800 employees worldwide, is part of RELX, a global provider of information-based analytics and decision...


  • South Beach, KwaZulu-Natal, South Africa LexisNexis (Proprietary) Limited Company Full time

    About the RoleWe are seeking an exceptional Executive Administrative Assistant to provide high-level administrative support to our CEO. As a key member of our team, you will be responsible for exercising high integrity, confidentiality, tact, and diplomacy in your daily interactions.Key ResponsibilitiesProvide administrative support to the CEO, anticipating...


  • Durban, South Africa SPILL RECRUITMENT Full time

    Seeking an Executive PA to provide professional one on one support to CEO. **Duties for the CEO include executing**: - Property: Coordination of quotes, PRs, Invoices, Utilities and Detailed invoices - Drafting communications - Planning and organising meetings and travel - Drive execution and outcomes on task requests - First point of contact for...


  • Durban, South Africa Pollock and Associates Full time

    Executive Assistant to CEO Manufacturing Durban North, Durban - Kwa Zulu Natal - South Africa Our client is seeking a highly qualified and experienced professional for the CEO. Ideally, you will hold a post-graduate degree, be fluent in Chinese, and have a proven track record in similar roles. With exceptional organisational and time-management skills,...


  • Durban, South Africa For Life Foundation Full time

    **Overview**: **Responsibilities**: Phone calls and communication Handling incoming calls, taking messages, and directing them to the most suitable person. Making outgoing calls on behalf of the CEO. Maintaining and ensuring messages are relayed accurately and promptly. Calendar and meeting coordination Maintaining and organising the CEO’s schedule within...

  • Executive Pa to CEO

    5 months ago


    Durban North, South Africa Crescent Star Pty Ltd Full time

    Crescent Star Pty Ltd is a private investment entity based in La Lucia Durban. The company has a position available for an Personal Assistant with impeccable character, suitable qualifications and experience. Your Executive will rely on your absolute discretion, and you must have the integrity to be their trusted counsel and confidant. This is a full-time...


  • Durban, South Africa Esteem Recruitment Full time

    OUr Client seeks an experienced Personal Assistant experience at least 5 years serving an executive in a multinational or global business - Calendar and task planning - Assisting the CEO with his deliverables - Minute taking and following through on tasks from meetings - Meeting preparation - Travel preparation - flights, visas, passports - Personal work...


  • South Africa Professional Appointments Full time

    Chief Executive Officer (CEO) - Engineering Location: Mumbai, India (with global responsibilities) Salary from R 3.5 million highly negotiable plus normal expatriate benefits Leading global supplier of innovative solutions for the pharmaceutical industry, specializing in packaging and processing machinery, capsules, films & foils, and inspection systems has...

  • Executive Secretary

    4 hours ago


    Durban, KwaZulu-Natal, South Africa Armstrong Appointments Full time

    Job Title: Executive SecretaryWe are seeking a highly organized and experienced Executive Secretary to join our team at Armstrong Appointments. As a key member of our support staff, you will provide administrative support to our CEO and Executive team, ensuring the smooth operation of our office.Key Responsibilities:Manage and maintain the CEO's calendar,...


  • Durban, South Africa The Executive Space Full time

    Job Overview **Date Posted**: Posted 1 day ago **Location**: Durban, KwaZulu Natal **Job Title**: Virtual Executive Assistant **Salary**: R16,800 **Education Level**: High School / Matric **Job Level**: Junior **Minimum Experience**: 0 - 1 Years Virtual Executive Assistant positions available in Kwazulu Natal. Join Our Team at The Executive Space -...

  • Executive Secretary

    11 hours ago


    Durban, South Africa Adzuna ZA B C2 Full time

    Main job functionOur client a diversified Property development company, is looking for a well-organized Executive Assistant to facilitate efficient operation of our CEOs office. This role involves a wide range of administrative duties, from managing schedules and preparing documents to liaising with internal and external stakeholders.Qualification:Applicants...

  • Executive Secretary

    7 hours ago


    Durban, South Africa Armstrong Appointments Full time

    Main job functionOur client a diversified Property development company, is looking for a well-organized Executive Assistant to facilitate efficient operation of our CEOs office. This role involves a wide range of administrative duties, from managing schedules and preparing documents to liaising with internal and external stakeholders.Qualification:Applicants...


  • Durban, South Africa THINK Full time

    THINK International is a non-profit organisation dedicated to improving the lives of those vulnerable populations worldwide. As a health delivery and research organisation, THINK International engages with the local community, government consortia, and international funders to provide care and carry out cutting-edge clinical research that has already...


  • Johannesburg South, South Africa Kourie Recruitment cc Full time

    Hi Executive Assistants, 1) Do you have a **proven work record of taking care of large business interests as if it were that of your very own family member's business**? (essential) 2) Do you have a **proven successful record **as an Executive Assistant to executive management? (essential) 3) Can work equally with client companies, executives, managers,...


  • Durban, South Africa Staff Solutions Recruitment Full time

    Job Description: Administration to Executives: Attend to routine administrative/PA duties ensuring the daily operation of the Directors office. Co-ordinate special projects as allocated by the Executive team. Communicate with stakeholder (both internal and external) to achieve the aim of projects Monitor progress of projects allocated to staff by the Exec...


  • Durban, South Africa Adzuna ZA B C2 Full time

    Job Description: Administration to Executives:Attend to routine administrative/PA duties ensuring the daily operation of the Directors office. Co-ordinate special projects as allocated by the Executive team.Communicate with stakeholder (both internal and external) to achieve the aim of projectsMonitor progress of projects allocated to staff by the Exec team....


  • Durban, South Africa Staff Solutions Recruitment Full time

    Job Description: Administration to Executives:Attend to routine administrative/PA duties ensuring the daily operation of the Directors office. Co-ordinate special projects as allocated by the Executive team.Communicate with stakeholder (both internal and external) to achieve the aim of projectsMonitor progress of projects allocated to staff by the Exec team....

  • Personal Assistant

    4 months ago


    Durban, South Africa Esteem Recruitment Full time

    Our Client currently seeks an expeience PA for the director **Requirements**: - 6 + years experience working in a similar role Well presented, tidy and hard worker. - Own car and drivers licence a must. **Key Responsibilities**: Calendaring: - Maintain diary for our director, scheduling internal and external meetings, communicating with clients and...

  • Personal Assistant

    4 months ago


    Durban, South Africa Pro Talent Full time

    Our client, an insurance, banks, financial services outsource company is looking for a **Personal Assistant, Marketing and Office Administrator reporting to the CEO and COO, **based in Durban, La Lucia Responsible for providing general administration, secretarial, marketing and office related support to the CEO, COO and the Team. **Valid driver’s...

  • Virtual Assistant

    1 month ago


    Durban, South Africa Talent Sam Full time

    We are seeking a highly organised and efficient Virtual Assistant to join our team, in our marketing agency. As a Virtual Assistant, you will play a key role in supporting our marketing efforts by providing administrative and operational support to the marketing team and CEO. This is a remote position that offers flexibility and the opportunity to work with...