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Supply Chain Administrator

5 months ago

Stellenbosch, South Africa Generico Recruitment Pty Ltd Full time

DUTIES/EXPERIENCE: LOGISTICS, PROCUREMENT & OPERATIONS:

General Duties:

  • Consign fruit daily using the internal operating system.
  • Align packaging specifications and brands with the correct customers for optimal sales pricing.
  • Identify and escalate operational challenges related to the internal export system (BEX).
  • Review and confirm Draft Waybills’ accuracy.
  • Update and distribute weekly grower forecasts.
  • Assist the Procurement division by issuing pack instructions to growers and packhouses.
  • Handle customer API updates for consignments.
  • Address grower API errors in collaboration with the IT team.
  • Ensure accurate incoterms linkage to consignments.
  • Update and distribute Consignee and Notify Party details.

Organic Certificates:

  • Apply for and procure Organic Certificates promptly.
  • Stay informed about changes in Organic Certifying body regulations.
  • Conduct an Organic Certificate reconciliation at the end of the season.
  • Tracking Report:
  • Track and trace shipments, communicating any errors or delays.
  • Update consignments with correct arrival dates on BEX based on tracking reports.

Administration:

  • Maintain server files and documentation throughout the season.
  • Record air and sea freight documentation (e.g., Export documentation, Organic Certificates).
  • File insurance declaration lists and organic certificate lists (active and cancelled).
  • Assist with grower and customer queries.
  • Review and update protocols and grower training manuals.
  • Facilitate pre-season system training for new and existing growers.
  • Collaborate closely with the Operations Team on load plans, equipment details, and brand changes.
  • Assist the Costing Accountant with transport invoice allocations.
  • Set up pre-season systems (e.g., airline routings, brand linking).

Non-RSA Supply Documentation:

  • Save export documents received from forwarders on the server (Import Documents).
  • Verify information captured on import documents (invoices, CD1 documents, Road Consignments, Delivery Notes).
  • Create consignments based on allocations/load plans.
  • Distribute manual export invoices to relevant parties.
  • Extract BEX sea freight export documents, attach Import Documents, and send to freight forwarders

Requirements

  • Logistics or related diploma/certificate (Essential)
  • 2 years in an administrative role
  • 2 years Exports of perishable cargo experience (Fruit desirable)
  • 2 years FMCG knowledge
  • BEX Experience

Benefits

Salary based on current income, experience and qualifications

R25 000 - R32 000 pm