Administrator - Accounts Payables.Group Finance

5 months ago

Roodepoort, South Africa MTN Group Full time

MTNs purpose is to enable the benefits of a modern connected life to everyone. The MTN Group Strategy is anchored in building the largest and most valuable platform business with a clear focus on Africa. This rests on a scale connectivity and infrastructure business – mobile and fixed access networks in the consumer, enterprise and wholesale segments. 

Within the changing tax, financial, regulatory and governance environment the Administrator: Accounts Payable is responsible for must therefore ensure successful delivery in the context of:

Diversifying telco-to-techno landscape. Constant dynamics and local challenges in the economic, regulatory and legal environments and evolving industry ecosystems. Fostering close collaboration with external and internal role players across multiple spheres of stakeholders who may, at times, have competing interests. Maintaining high standards of governance, business integrity, ethics and professionalism that MTN operates within.  Driving growth through business intelligence and standardization to maximize business impact. Multi geographic landscape and cultural context. Management of demanding internal and external stakeholders. Enhancing MTN reputational position as a leading secure, reliable and safe network and system provider at OpCo level. Assisting the MTN Board and EXCO in protecting the assets, reputation and sustainability of the organisation for MTN to accomplish its objectives.

We at MTN are a purpose and value-led organisation. At MTN, we believe that understanding our people’s needs and aspirations is key to creating experiences that delight you at work, every day. We are committed to fostering an environment where every member of our Y’ello Family is heard, understood and empowered to live an inspired life. 

Our values keep us grounded and moving in the right direction. Most importantly, they keep us honest. It is not something we claim to be. It is in our DNA.

As an organisation, we consider it our mission to create an exciting and rewarding place to work, where our people can be themselves, thrive in positivity and ignite their full potential. A workplace that boosts creativity and innovation, improves productivity, and ultimately drives meaningful results. A workplace that is built on relationships and achieving a purpose that is bigger than us. This is what we want you to experience with us

Our commitments go beyond an organisational promise. It is in our leadership and managerial ethos to meaningfully partner with our employees, customers and stakeholders with a vision to realise our shared goals.

Live Y’ello

• Lead with Care

• Can-do with Integrity

• Collaborate with Agility

• Serve with Respect

• Act with Inclusion

The Administrator: Accounts Payable is responsible to achieve the following objectives:

Operational Delivery

Payments and Invoice processing

Capture and validate foreign and local supplier invoices within the prescribed payment terms timeline and within company procedural and policy guidelines. Resolving of queries should take top priority. Reconcile supplier accounts. Pay suppliers within terms and monthly reporting deadlines.  Resolve queries and follow-up on outstanding reconciling items. Provide information to internal and external auditors when required. Submit weekly cash forecast aligned to invoices ready for payment. Approved Foreign payment packs must be timeously submitted for due diligence to Bank before submitting cashflow to Treasury department for the purchase of foreign currency. Liaise with business units and Group Treasury regarding invoices that require SARB approval. Load foreign beneficiaries onto Standard Bank and follow up with the releasers when necessary. Prepare and submit monthly Accruals within strict timelines. Liaise with banks, suppliers and internal customers regarding payments. Track and keep record of correspondence, filing of documentation in central Network drive. Evaluate the accuracy of invoices and staff claims including checking of delegations of authority and compliance with VAT legislation in line with MTN Group PPP’s.

Travel Expense Administration

Collate relevant documentation for foreign travel claims, American Express Account and Travel Claim Returns. Advise and ensure that staff adhere to the Travel Policy. Assist travellers with completing of travel claim documentation. Advise travellers on outstanding claims and documentation. Ensure travel related documents are duly authorised. Reconcile and process payments on Oracle - Fusion Applications. Forward payment packs for authorisation to approvers. Prepare and process month end accruals. Reconcile Travel Advances by substantiating and reconciling accounts monthly. Handle audit queries and assist auditors when information is required. Keep up to date on resignations and ensure that payroll is aware of outstanding travel related debt. Escalate non-response to travellers’ direct line managers for required submissions to happen on time. Update travel follow up schedule and report to management monthly.

Effectiveness and Continuous Improvement

Work consistently according to standard procedures. Initiate resolution of operational problems. Provide input into identifying ways to fine tune procedures and their application. Maximise existing processes and procedures in a manner where operational efficiencies and performance are enhanced. Make recommendations to improve efficiencies in workflow, processes and procedures wherever possible and recommend automation where applicable.  Document and track vulnerabilities that impact cost and delivery efficiencies noting variables causing challenges and where accountabilities reside. Share experiences and knowledge of relevant work matters within and across departments. Gather information and research to ensure delivery of results. Overcome obstacles encountered by using previously learned methods of solution. Report and escalate challenges through to authority for advice or assistance timely. Ensure that time, skills, equipment and materials are neither wasted nor misused. Prioritise work to ensure deadlines are met. Follow clear and linear procedures to find practical solutions to problems pertaining to reconciliations and payments. Reach solutions based on own technical expertise and experience. Participate in user acceptance testing for system improvements and upgrades and ad hoc projects and requests that arise.

Customer Satisfaction / Customer Service 

Deliver first time right service excellence.  Extract data from the system in response to queries received for information. Understand the immediate consequence and impact of activity on the customer. Gather important information regarding customer issues and report to line management.  Attend to and resolve all customer queries or escalate unresolved queries timeously.

Quality Management and Reporting

Monitor Statements, Trial balance and Recons to ensure invoices are received and settled timeously. Ensure compliance to Group Finance PPP’s to alleviate risk. Work consistently according to standards of accuracy, deadlines and processes.  Identify processes and procedures where the quality of work may be improved.  Ensure quality standards are implemented correctly. Report non-compliance.  Obtain feedback from clients/ stakeholders on services rendered and continuously seek ways of improving on quality and customer service standards.

Key Deliverables

Payments and Invoice Administration Quality Control  Travel and Expense Administration Customer Satisfaction 

Role Dependencies

Understanding of Head Office Accounting operations and mandate Understanding of Travel and Payments and Invoicing Processes

Education:

Minimum Accounting diploma or related qualification 

Experience:

Minimum 2 years’ professional experience in Creditors field Experience in Accounts and Finance.  General Ledger and Foreign Exchange experience. Very good interpersonal skills and the ability to build and maintain effective interpersonal relationships are essential. Experience in communicating across various levels of organisations. Experience working in environments with changing priorities. Basic understanding of VAT principles – especially those relating to invoices and claiming of VAT.

Capabilities:

Solution Provider, Problem Solver, Quality Enabler Culture and Change Champion, Caring People Employee, Relationship Manager Results Achieve, Operationally Astute

Competencies and Skills:

Bookkeeping and Accounting Principles Business and Financial Acumen Organisational Awareness Planning and Organisation Time Management Effective Written and Verbal Communication Integrity and Honesty Attention to Detail Self-Starter – able to drive to make improvements in how the job gets done Service and Quality Orientation Team Orientation Resilience

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