Assistant Administration Manager

3 weeks ago

Roodepoort, South Africa Dymaxa Recruitment Full time

Our client, specializing in the labour relations industry in the Gauteng (Roodepoort) region, is seeking a dynamic **Assistant Administration Manager,** to manage and assist finance and Admin Manager.

**Behavioural Competency**
- Excellent communication skills both written and verbal.
- A stable track record
- Honesty and integrity
- Methodical and systematic working style
- Accuracy & Attention to detail
- Well organised
- Maintain confidentiality.
- Ability to work under pressure and meet targets.
- Able to work independently.
- Fluent in English
- Ethically sound and no criminal record

**Duties include the following, but not limited to**:

- Report directly to the Finance and Admin Manager.
- Dealing with complicated account queries from industry.
- Allocation of unallocated payments to the correct salons.
- Reconciling of unreconciled credit notes on accounts.
- Reconciling bank statements.
- Manage Capturing/Allocating of all incoming payments (from bank statements) to accounts.
- Processing credits and ad-hoc invoices on salon accounts.
- Create reports received from all staff in Administration Department.
- Submit Weekly and Monthly Reports to the Finance and Admin Manager.
- Ensure adherence to the Council’s Strategic Plan and assist in creating a Departmental Strategic Plan.
- Execute Pension Fund Refund requests in line with the Council policy and the Rules and forward to the Pension Fund Front Office for action.
- Correct incorrect allocations of payments.
- Manage all employees within the Administration Department.
- Create and oversee data and other projects in conjunction with Finance and Admin Manager.
- Provide assistance, guidance and training to all staff within the Administration Department.

**Manage and Assist Finance and Admin Manager**
- Generating and distribution of payments on account lists.
- Creation of Debit Order File to be imported on SAP system.
- Importing of return debit orders.
- Reconciling control accounts.
- Effecting staff changes on the SAP or other Accounts system.
- Assist with Running of daily postings at the end of each day.
- Oversee printing of monthly Returns.
- Provides support to the Finance and Admin Manager in implementing strategic and operational plans of the Administration Department.
- Ensure staff members reach set targets within the Administration Department.
- Conduct regular meetings with Staff members.

**QUALIFICATIONS, EXPERIENCE & REQUIREMENTS**
- An Administration Qualifications would be an advantage.
- Minimum of 2 years’ working experience in a supervisory or management role.
- **In-depth knowledge and experience of the SAP system and/or other systems.**:

- **Experience and Knowledge of Administration, Credit Controlling, and accounting systems.**:

- Experience in setting up of departmental Strategic Plans
- Experience in training staff on SAP/Accounting system usage would be highly advantageous.
- Understanding of Bargaining Council environment - advantageous.
- Willing to travel and possess a valid Driver's License and own car
- Excellent Excel skills including Pivot Tables and V-Lookup formulas
- Willing to work after hours and, on occasion, on weekends.

**Remuneration**

**Basic Salary - R25 000**

**Cell phone allowance - R500**

**Compulsory Pension Fund (6% Employer and 6% Employee)**

**Salary**: R25,000.00 per month

Ability to Commute:

- Roodepoort, Gauteng (required)

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