Facilities Officer
1 month ago
Qualifications and Experience
- Matric
- National Diploma or Degree (NQF Level 7) in Facilities Management,
- Valid driver’s licence
- 3 to 5 years’ experience
- Understanding of OHSA
- Understanding of buildings and facilities by laws
- Conversant with Heritage Council Regulations
- Manage the landscaping, pest control, parking, catering facilities and utilities management.
- Management of external service providers.
- Arranging service schedules for all maintenance work to be done and ensure that they are done correctly
- Health, Safety & Risk Management -Follow the organization's OHS policies.
- Procedures, and mandatory instructions; to identify and mitigate risks, and to safeguard the environment and the wellbeing of oneself and others.
- Perform monthly inspections as per the register and file hard copy for record keeping (Quality management).
- Validation of utility billings in terms of payments, consumption data and rand value.
- Consumption data comparison of water, electricity and gas.
- Logging and follow up of any queries on the municipal accounts with the relevant Municipalities
- Manage the premises risk and insurance.
- Ensure all building facilities adhere to proper safety standards and cleaning procedures.
- Maintain equipment and building provisions to meet health and safety requirements.
- Organize and plan building renovations and refurbishments.
- Handle insurance contracts.
- Run routine maintenance inspections.
- Monitor interior and exterior areas of building for cleanliness and general conservation.
- Prepare and implement project budgets and timeframes.
- Comply with all health and safety policies and procedures.
- Liaise with the Heritage Council on the upkeep and maintenance of buildings.
- Develop and implement strategies to optimize facility operations and improve efficiency.
Risk management:
- Ensure compliance with health, safety, and environmental regulations and standards.
- Ensure adherence to specified standards, policies, practices and procedures.
- Ensure that all insurance covers are in place.
- Manage budgets, forecast expenses, and control costs related to facility operations.
- Approval of quotes.
- Implement project management methodologies to plan, execute, and monitor facility-related projects.
- Solve problems and make decisions on maintenance related work issues daily.
- Determine the necessary scope of work for the required work/ project.
- Evaluate quality of work and progress according to project plan.
- Report on project performance.
- General building services
- Utilities management
- Electrical services
- Plumbing
- *The scope excludes all Gas processing and Pressure Equipment infrastructure e.g. Cottesloe manifold.
- Procurement processes.
- SLA and contract management
- OHSA Act
- Technical report writing
- Report writing
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