Facilities Manager

6 months ago

Johannesburg, South Africa Freedom Won (Pty) Ltd Full time

The**Facilities Manager** is responsible for drawing up building maintenance and facilities management plans, including a cost-effective budget, and to implement these plans within budget. To maintain the portfolio of buildings, managing employees, scheduling, and arranging repairs, waste reduction improvement and safety inspections.

Reporting to the **General Manager Operations**

**Key Responsibilities**:
**Maintenance and Safety**

Inspect, repair, and maintain electrical (including invertor), plumbing or janitorial problems.

Responsible for the upkeep and improvement of the facilities, buildings and grounds: Painting of building Services of air conditioners

Ensure that basic facilities, such as water, are well-managed and maintained.

Ensure that facilities meet government regulations and environmental, health and safety standards.

Manage repairs and maintenance of: Forklifts, Pallet jacks, Hoist/Cranes.

Ensuring compliance as per Insurance requirements these includes maintaining the Sprinkler systems and Fire hydrants.

Supervise multi-disciplinary teams of staff including cleaning, maintenance, and grounds.

**Health and Safety Policies and Procedures**

Responsible for Health and Safety policies and procedures (16.2 Appointment):
Develop, implement, and manage inspections schedules, policies, and procedures.

Prepare and schedule training to cover emergency procedures, workplace safety, and other relevant topics to ensure that all employees and contractors improve the health and safety standards in the workplace.

Monitor compliance with safety procedures.

Responsible to manage and identify hazards and risks in the workplace and implement appropriate measures.

Responsible for all safety inspections.

Responsible to investigate accidents alongside Safety Officers (OHS-related).

Ensure that the business is legally compliant with all health and safety legislation.

**Budgets**

Manage budgets and ensuring cost-effectiveness.

Planning and oversee projects within timelines and budgets.

**Managing projects and portfolio**

Leading and managing a portfolio of facilities to support the specific portfolio and management of the different facilities.

Oversee building projects, renovations, or refurbishments.

**Technical**

Providing technical guidance on solutions to operational works and problems.

**Processes and Procedures**

Establish processes and procedures to improve department.

Conduct audits and document regular facilities inspections.

**Insurance inspections**

Responsible for dealing with the Landlord of the property this includes insurance inspections, insurance claims, security and repairs to the building that need to be carried out.

**Contractors**

Check completed work by vendors and contractors (according to agreed standards).

**Service providers.**

Investigate, oversee, and agree on contacts of providers for services.

**Reporting**

Draft reports and making written recommendations.

**Essential Requirements**
- Grade 12
- NQF Level 7 Diploma
- 3-5 Years Experience in related field
- MS Office
- Working knowledge of project management
- Operations & Facilities Management certificate
- Excellent verbal and written communication skills.
- Basic Knowledge of Occupational Health and Safety.
- Attention to detail.
- The ability to lead and manage teams and projects.
- Be mobile around the premises.
- No criminal record

**Beneficial Requirements**:

- Excellent organizational and team leadership skills.
- Negotiation skills.
- Ability to collaborate with the landlord, insurers, suppliers, security, etc.
- Ability to understand budgets and cost management.
- Excellent focus on client centricity.
- Problem solving and decision-making.
- Highly focused on business outcomes.
- Personnel Management and mentoring.
- Ability to guide the team through transformational objectives set out by the business.
- Ability to communicate and work across different cultures and social groups.
- Ability to work well in a pressurized environment.
- Ability to adapt to changing circumstances.
- Able to operate with limited supervision.

Freedom WON is an employer of equal opportunity and supports the philosophy of regional demographic representation.

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