Office & Facility Manager

6 months ago

Johannesburg, South Africa Cepheid Full time

**Office Management**:

- Oversee day-to-day office activities as main point of contact in reception area, and keep management informed regularly via performance reports.
- Oversee and maintain office equipment for uninterrupted function, identify needs and acquire suppliers.
- Manage vendor relationships and coordinate food deliveries when requested.
- Attending meetings with senior management and taking minutes
- Booking transport and accommodation
- Organising company events and conferences
- Ordering and monitoring stationery
- Dealing with office correspondence, complaints, and queries
- Preparing letters, presentations and reports when required
- Supervise and monitor cleaning staff.
- Implementing and maintaining procedures/office administrative systems
- Manage and monitor company fleet usage and report irregularities.
- Assist finance and HR with administrative duties where necessary.

**health and Safety coordinator**:

- EHS management system definition and coordination: creation and update of procedures and documentations
- Ensure Cepheid RSA are compliant as per Occupational Health and Safety Act (OHSA), 1993.
- Annual Risk Assessment and prevention actions
- EHS training organization and traceability
- EHS regulatory and compliance controls, checks and corrective actions.
- EHS Monthly checklists to ensure compliance and traceability.
- Periodical EHS audits
- Waste management: identification, storage, and removal in compliance with regulation

Confidential - Company Proprietary
- PPE management: appropriate selection, order, and distribution
- Safety communications
- EHS Workspace organization and internal moves management
- External companies risk assessment and regulatory documentations follow-up
- Co-ordinate monthly H&S Committee meetings, participation, SOP’s, and discipline trainings
- Manage and maintain H&S Manual
- Access control management
- Quality process management for EHS

Facilities:
Manage repairs, maintenance, and upkeep of company facilities, including building systems, appliances, and outdoor spaces.
- Work with vendors, contractors, and property managers to ensure timely completion of repairs and maintenance tasks.
- Coordinate facilities services, including custodial, landscaping, and security services.
- Monitor and manage facility access and safety protocols, including security systems and protocols.
- Ensure compliance with all regulations and codes related to building safety and maintenance. - Develop and maintain relationships with landlord and other stakeholders to ensure adherence to contract terms and conditions.

**MINIMUM REQUIREMENTS**:
**Education or Experience**:
Business Admin qualification (or equivalent experience) with 4-6 years of relevant work experience.

**Knowledge and skills**:

- Strong written and verbal communication skills
- Ability to communicate effectively in English. Other languages
- High attention to details with the ability to effectively review and understand sales agreements, proposals, purchase orders, and related information.
- Strong focus on driving customer satisfaction
- Good problem solving and analytical skills.
- Demonstrating good judgment and initiative
- Self-motivated, confident, reliable, and able to plan and follow up on outstanding issues.
- Able to operate in a fast-paced environment.
- Should be an outgoing, positive, team player.
- Strong sense of accountability

**Other**:

- Travel minimum 25% -regional and some international travel is required.

The statements in this description represent typical elements, criteria and general work performed. They are not intended to be an exhaustive list of all responsibilities, duties, and skills for this job.

At Danaher, we value diversity and the existence of similarities and differences, both visible and not, found in our workforce, workplace and throughout the markets we serve. Our associates, customers and shareholders contribute unique and different perspectives as a result of these diverse attributes.

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