Sales Coordinator

3 weeks ago


Richards Bay, South Africa Manpower Group SA (Pty) Ltd Full time
Our client based in Richard’s Bay is seeking a Sales Specialist to perform all administrative duties as an assistant to the Spare Parts Manager.

Accountabilities:
  • Daily – Open sales quotes on SAP B1
  • Daily – Review RFQ’s via portal and conduct reconciliation of RFQs
  • Daily – Prioritise list of received RFQs – attend to simple ones first, then attend to more complex RFQs
  • Daily – Prepare and submit quotations to customer/s in response to commodity, quantity, price, lead-time and expected delivery date                        
  • Daily – Follow up and reconcile on all open RFQs to prevent age of quote requests reaching 7 days
  • Daily – Download new orders and amended orders from Ariba; Process on SAP system and confirm on Ariba
  • Weekly – Conduct weekly reconciliations of orders and change orders on Ariba (Customer Interface system)
  • Weekly – Follow-up on, or coordinate logistics of customer orders
  • Weekly – Expedite all open orders and compile and submit expediting list to customer
  • As received – Open repairable files on SAP and track quotation process progress, providing client with regular updates
  • Weekly & Monthly – Capture KPI’s on the KPI spreadsheet, weekly report template and Commercial Dashboard
  • Update weekly priorities on Commercial Dashboard
  • Compile or contribute towards order intake report, forecasting tracker, in-house open orders list and monthly report
  • Carry out reasonable ad hoc tasks required within the department
  • Participate and comply with HSE as per Fives requirements
 
Key relationships:
  • Internal customers                                                 
  • External customers
  • Technical Buyers
  • Engineering
  • Production
  • Warehouse
 
Internal / External Impacts:
  • Knowledge of the process is required to operate, monitor and maintain direct area of accountability and complete necessary work as per the accountabilities mentioned above.
  • Understand how changes to process conditions affect the area process outputs and how these impacts on other areas of the site from a compliance perspective.
 
Education and Qualifications:
  • Matric 
  • Sales or Supply Chain Diploma or Certificate will be advantageous
 
Relevant Experience:
  • Microsoft Word
  • Microsoft Excel Proficiency
  • Computer Literate
  • Good written and verbal communication skills
  • Good planning & organisational skills
  • 3 – 5 years previous sales experience in a technical / engineering field will be advantageous
  • Experience with SAP B1 will be advantageous
 
Please note that only shortlisted candidates will be contacted.
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