Company Secretary Administrator

3 months ago

Cape Town, South Africa TMF Group Full time

We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check to see whether the role you are interested in is posted here, on our website.

About TMF Group TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. Our 11 000+ experts and 125+ offices in 87 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients and family offices, providing the combination of accounting, tax, payroll, fund administration, compliance and entity management services essential to global business success

The CoSec resource is required to adequately support both the existing and new business for the client portfolio, which is growing rapidly. The position is revenue generating, and aligns to both the Jersey Client CoSec team and the Admin teams, and alleviates some of the pressure from the Admin client admin teams by providing them with dedicated CoSec support.

Key Responsibilities

The primary focus of the role will be:

Support the Administration teams in the use of Board Intelligence for Board Pack Preparation and document retention, and oversee user access rights Board/ Shareholder meeting attendance / Board communication as required Scheduled and Ad hoc Board / Shareholders / Managers / unit holder / committee meetings - Minute taking / drafting /circulation / approval / filing Drafting of Board / Shareholders minutes and written resolutions for a diverse portfolio of structures with timeliness and efficiency, to a high level of accuracy and with minimum oversight. The diversity and complexity of the minutes will be dependent on the experience and knowledge of the jobholder Oversight of the Annual Confirmation Statement and Annual Administration Fee Payments cycle  Set Up, Maintenance and closure of Jersey entities in Viewpoint Set up and Maintenance of Statutory registers for members, directors, secretary and other significant parties for Jersey entities Assist with ensuring all statutory returns, filings and notifications are made at the appropriate time Maintain the beneficial owner, controller and significant party information for jersey entities in My Registry and ensure that the 21 day deadline for reporting any changes is always met Maintenance of all Client CoSec Team trackers Support execution of client specific procedures and controls Assist/support the management of existing client relationships Work within client Service Level Agreements Ensure systems are fully and accurately populated in relation to entities worked on Ensure costs related to ad-hoc and bespoke client work are identified and captured

In addition to the duties listed above, the Company Secretarial Administrator may be requested to perform any other ad hoc duties or projects as requested by management or appropriate supervisor.

 PROFESSIONAL EXPERIENCE AND QUALIFICATIONS

Candidate Profile:

Ideally the post holder will be educated to minimum A-Level Ideally in the process of taking a relevant professional qualification – although not essential  Previous experience of administration and company secretarial duties in a Funds and Company environment is essential.

Operation Excellence: 

Strives for high standards of delivery to clients Has a strong understanding of processes needed to undertake role successfully Makes informed judgements and decisions based on practice and precedent Decisions will be made within defined limits of authority

Commercial Awareness: 

Has a basic understanding of the TMF Groups' service lines and TMF is structured. Understands and applies control and risk and governance frameworks consistently Is mindful of the TMF values

Leadership and Resource Management: 

May have supervisory responsibilities for work carried out by members of the immediate team Organises the use of resources to meet expectations and identifies difficulties Reviews non-complex work undertaken by more junior team members Informally manages expectations of more senior colleagues infrequently

Interpersonal Skills:

Communicates information in a clear and concise manner (verbal and written work) to both internal and external stakeholders Able to deal with difficult situations in a calm and diplomatic way

Client Excellence:

Takes ownership of particular clients to ensure a consistent level of service Listen actively whilst understanding what relevant questions they should ask and respectfully taking into account global and cultural differences Makes it a priority to be accessible and responsive to customers Build rapport with clients and use body language and voice techniques effectively Evaluates and reports back on client service levels

Compliance:

Acts with the highest level of integrity at all times Act in the best interests of TMF (taking into account the interests of TMF customers, where appropriate) Act in a professional manner and produce accurate and timely work product Will be clear, open and transparent in your communications with TMF colleagues and customers Promptly report any issues (or possible issues) you identify to your manager (or an appropriate member of the senior management team) for consideration and resolution Never make any statement that is misleading, false or deceptive

What's in it for you?
An exciting opportunity in an international company
Professional development opportunities as well as extensive individual further training opportunities, supported by our TMF Business Academy
A career within an ever evolving market

  • Company Secretary Administrator

    5 months ago

    Cape Town, South Africa Allan Gray Full time

    **Job Summary**: - Allan Gray is an investment management firm focused on building long-term wealth for our clients. We always put our client’ interests first. We design our products and fees so that they tie our success to that of our clients. We try to build our clients’ trust and confidence in us through offering excellent client service. Every...

  • Company Secretarial Administrator

    6 months ago

    Cape Town, South Africa BDO South Africa Full time

    Company Secretarial Administrator You will inter alia be responsible for: - Administration of company secretarial records such as: Company formations and all matters ancillary thereto Director changes Share matters - transfers, allotments, repurchases etc. - Deregistration’s All other functions applicable to this field of work. - A good understanding of...

  • Company Secretarial Administrator

    6 months ago

    Cape Town, South Africa Sagen Advisory Full time

    An established and growing mid-tier audit, accounting and consulting firm in the Northern Suburbs of Cape Town is seeking to employ a Company Secretarial Administrator. The purpose of the role will be to render professional company secretarial services to the firm’s clients. This firm of Chartered Accountants (SA) and Registered Auditors offers a variety...

  • Company Secretarial Administrator

    6 months ago

    Cape Town, South Africa Sagen Advisory Full time

    An established and growing mid-tier audit, accounting and consulting firm in the Northern Suburbs of Cape Town is seeking to employ a Company Secretarial Administrator. The purpose of the role will be to render professional company secretarial services to the firm’s clients. The ideal candidate will have the relevant qualifications, experience in a firm...

  • Company Secretary Administrator

    4 weeks ago

    Cape Town, Western Cape, South Africa TMF Group Full time

    About the RoleWe are seeking a highly skilled Company Secretary Administrator to join our team at TMF Group. As a key member of our Client CoSec team, you will be responsible for providing administrative support to our clients, ensuring the smooth operation of their entities and compliance with regulatory requirements.Key ResponsibilitiesSupport the...

  • Company Secretary Administrator

    4 weeks ago

    Cape Town, Western Cape, South Africa TMF Group Full time

    About the RoleWe are seeking a highly skilled Company Secretary Administrator to join our team at TMF Group. As a key member of our Client CoSec Team, you will be responsible for providing exceptional support to our clients, ensuring the smooth operation of their entities and adherence to regulatory requirements.Key ResponsibilitiesSupport the Administration...

  • Company Secretary

    1 month ago

    Cape Town, Western Cape, South Africa Moore Recruitment Full time

    About the RoleWe are seeking a highly skilled Company Secretarial Administrator to join our team at Moore Recruitment. As a key member of our Company Secretarial division, you will play a vital role in providing exceptional support to our clients.Key Responsibilities:Providing administrative support to our Company Secretarial teamAssisting with the...

  • Company Administrator

    7 months ago

    Cape Town, South Africa Zeal HR Full time

    **Company Administrator / Secretary** **INTRODUCTION**: An exciting opportunity has become available within the Outsource Service industry, for a Company Administrator / Secretary. The position is based in Bellville. **REQUIREMENTS**: - Ability to work in cross-cultural settings; - Team player, Motivated, Analytical skills, Good Communication &...

  • Junior Company Secretary Administrator

    2 days ago

    Cape Town, South Africa Arvo Full time

    Job title: Junior Company Secretary AdministratorJob Overview:We are looking for a dedicated Junior CoSec Administrator to join our client's Tax & CoSec team. This role is essential in supporting company secretarial functions, ensuring compliance with regulatory requirements, and providing exceptional service to clients. The ideal candidate will be...

  • Junior Company Secretary Administrator

    3 days ago

    Cape Town, South Africa Arvo Full time

    Job title: Junior Company Secretary AdministratorJob Overview:We are looking for a dedicated Junior CoSec Administrator to join our client's Tax & CoSec team. This role is essential in supporting company secretarial functions, ensuring compliance with regulatory requirements, and providing exceptional service to clients. The ideal candidate will be...

  • Company Secretary

    1 month ago

    Cape Town, Western Cape, South Africa AF Consulting Full time

    Job Title: Company Secretarial OfficerAt AF Consulting, we are seeking a highly organized and detail-oriented Company Secretarial Officer to join our team. As a key member of our administrative team, you will be responsible for ensuring the smooth operation of our company secretarial functions.Key Responsibilities:CIPC Compliance: Manage CIPC duties...

  • Company Secretarial Administrator

    5 months ago

    Cape Town, South Africa JenRecruitment Full time

    Our client located in Durbanville is looking for a Company Secretarial Administrator to join their growing professional services team. **Minimum requirements**: - To assist in the secretarial department with the following duties: - In relation to all types of companies in accordance with the Companies Act 71 of 2008 and CIPC: - Preparation and submission...

  • Company Secretarial Administrator CPT

    3 weeks ago

    Cape Town, South Africa Pro Tem Recruitment Full time

    MAIN PURPOSE OF POSITIONThe role is required to render a professional company secretarial services to local and international clientele of the firmMAIN DUTIES & RESPONSIBILITIESThe role will assist and support the HOD in the CoSec Department with the following duties:•Maintain company statutory records and minute books;•Maintain electronic database and -...

  • Company Secretarial

    5 months ago

    Stellenbosch, Western Cape, South Africa Helderberg Personnel Full time

    My client, a group of companies in the agricultural industry based in Stellenbosch has a position available for a Company Secretarial and Legal Administrator. The role is to administer and provide Company Secretarial services and legal administration support related to legal contracts and other documentation. Relevant legal qualification (LLB / BA Law and/or...

  • Company Secretary

    1 month ago

    Cape Town, South Africa Jobted ZA C2 Full time

    Overview Hire Resolve’s Client is seeking a skilled Company Secretary to join their dynamic team. This role is crucial for the organisation to maintain its corporate governance standards and ensure compliance with regulatory frameworks. You will work closely with the Board of Directors, providing expert advice on governance matters and handling...

  • Company Secretary Administrator

    3 months ago

    Cape Town, South Africa TMF Group Full time

    **Job no**: 571884 **Work type**: Full time **Location**: Cape Town, South Africa **Categories**: Administration, Group Legal & Risk, Funds, Entity Management **Office Location**: Cape Town **About TMF Group** **TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. Our 11 000+...

  • Company Secretary

    1 month ago

    Cape Town, Western Cape, South Africa TMF Group Full time

    About the RoleWe are seeking a highly skilled Company Secretary Administrator to join our team at TMF Group. As a key member of our Client CoSec team, you will play a crucial role in supporting the growth of our client portfolio and ensuring the smooth operation of our administrative services.Key ResponsibilitiesSupport the Administration teams in the use of...

  • Company Secretary

    5 months ago

    Cape Town, South Africa LKM Human Capital Solutions (Pty) LTD Full time

    About The Role: The primary purpose of this role is to perform general secretarial tasks as well as personal and administrative assistance to Senior Management to minimize the workload on them. The secondary purpose is to project a professional and courteous impression to our client, our consultants, and any other guests. **Responsibilities**: - Organize...

  • Administrator - Company Secretarial & Legal

    5 months ago

    Stellenbosch, Western Cape, South Africa Frank Consult Full time

    They are looking for an **Administrator - Company Secretarial & Legal **at their Stellenbosch office. The role entails managing legal contracts, documentation, and facilitating effective communication with external parties. **Qualifications & Experience**: - **Relevant legal qualification (LLB / BA Law and/or CGISA).**: - **1-2 years of experience in a...

  • Company Secretary Administrator

    4 weeks ago

    Cape Town, South Africa TMF Group Full time

    Job no: 571884 Work type: Full time Location: Cape Town, South Africa Categories: Administration, Group Legal & Risk, Funds, Entity Management Office Location: Cape Town We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be...