Administrative Assistant

2 weeks ago


Centurion, South Africa NACOSA Full time
Job title : Administrative AssistantJob Location : Gauteng, CenturionDeadline : December 26, 2024Quick Recommended Links
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The duties and responsibilities of the Administrative Assistant will include, but not limited to:

  • Day to day office support and administration assistance to the Programme Specialist and programme team.
  • Assist with procurement administration, including obtaining quotes from suppliers for programme related services, submitting invoices to finance.
  • Assist with transporting supplies, equipment, commodities and collection of documents from the field.
  • Maintain programme team calendar of events, key meetings, training calendar.
  • Supply chain monitoring of key commodities for programme interventions.
  • Assist with locating venues for staff trainings and meetings when required.
  • Assist with keeping a logbook register (refreshments being disbursed to participants, disbursement of airtime or data to the programme team).
  • Assist with reconciling of payments to ensure catering costs correspond with registers.
  • Develop and maintain a network of working level external contacts.
  • Liaison with third parties (i.e. caterers, venues) as required.
  • Assemble materials (stationery, printing, etc.) for meetings and trainings.
  • Document management and filing, including electronic filing on central database.
  • Maintain office supplies and equipment inventory as required.
  • Maintain administrative records including meeting minutes and reports.
  • Ad-hoc duties as required by the project.

Requirements

Required Qualifications, Skills and Experience 

  • Matric certificate or equivalent NQF qualification.
  • An Office/Business Administration Certificate or Diploma would be a strong recommendation.
  • Minimum of 3 years Administrative and / or PA experience.
  • Strong computer knowledge (Excel, Word and PowerPoint, E-mails, Internet).
  • Previous experience arranging flight bookings, finance admin, procurement and training logistics. 
  • Be fully conversant in spoken and written English and be able to communicate at ease with all levels of staff and clients.  
  • Experience working in NGO/NPO field will be advantageous
  • Strong attention to detail and meticulous organizational skills.      
  • Valid driver’s license. 

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