Debtors Clerk

7 days ago

Pretoria, Gauteng, South Africa RCL Foods Full time R104 000 - R156 000 per year
Job Description

At RCL FOODS we see and do things differently, we think bigger, work smarter and as a team collectively working towards achieving our ambition, to Grow What Matters

RCL FOODS is seeking to appoint a Debtors Clerk The role will be based in Pretoria West Bakery and will report into theCommercial Financial Manager. The successful incumbent will be responsible for controlling designated debtors accounts and ensuring sound debtors administration system for designated accounts at the business units.

Duties & Responsibilities

To manage debtors accounts;

  • To manage and oversee specified debtors (Pre-paid and Drivers) accounts for Pretoria Business Unit viz. Boerstra and all its Depots.
  • To take charge of all Pretoria Business Unit's debtors queries and oversee and manage the Chainstores Claims Master Lists on the Remote Desktop for all units/depots.
  • To do initial investigation to see if credit is due
  • Update the tracker with all queries that are resolved and new queries received to always have an up-to-date tracker.
  • Price related queries must be captured by Debtors Clerk, irrespective if we charge the driver or not.
  • To prepare and send monthly accurate statements to all pre-paid accounts and manage the Age Analysis.
  • Reviewing age analysis for prepaid customer to ensure all balances are in credit.
  • To allocate all EFT payments from the cashbook for pre-paid accounts.
  • To allocate all driver deductions payments from payroll timeously.
  • To communicate and create reasonable time frame for debtors queries to be resolved on time and to make necessary follow-ups.
  • In an event whereby debtors' queries are resolved and different drivers on the routes, the debtors' clerk must ensure that Adjustments/Sundry transactions are processed on the same date for the Driver Recon to be correct, accurate and up to date.
  • Ensure a workflow approval before processing adjustments. (Van- sheet controller – first approver and second approver is Accountant or Finance Manager - FM
  • All debtors' queries with price differences must be processed by the debtors' clerk and those with the same price to be processed by relevant van-sheet clerk.
  • Irregularities must be reported to the Finance manager
  • Ensure that customer queries on designated accounts are resolved timeously.
  • Check pre-paid accounts balance regularly.
  • In an event whereby many claims must be downloaded from the respective portals, the debtor's clerk may request assistance from the receptionist to download claims and email them to him/her.

Debtors Files;

  • Ensure that designated debtors files are updated with all filing as required.

To assist FA with ADHOC administrative duties;

  • Ensure that all adhoc duties are performed to the satisfaction of the FM
  • Processing GRNs and send invoices to baking creditors for Finance department suppliers.
  • Check summary of pig farmers sales back to signed delivery notes and pass on to Telesales to generate an invoice.

Syspro System Maintenance Functions;

  • Open of new COD and Pre-Paid accounts
  • Open of new Driver Code(s)
  • Open of new Route(s)
  • Updating of any changes on the routes.
  • Capturing drivers as Default drivers on route(s)
  • Attaching and Detaching of accounts on routes due to Operation requirements.
Minimum Requirements
  • 3-5 years working experience in debtors administration.
  • Grade 12 Bookkeeping or accounting qualification will be an added advantage.

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