Catering Sales Administrator

3 days ago

Johannesburg, Gauteng, South Africa The Focus Group Full time R90 000 - R120 000 per year

JOB TITLE: SALES ADMINISTRATOR
General Summary and purpose:

The position calls for a vibrant, passionate, and dedicated sales administrator with extensive knowledge to administer and assist the sales team in selling the select brands of catering equipment distributed by Company.


CORE FUNCTIONS & RESPONSIBILITIES:
Details of primary duties

  • Process sales quotations and sales orders.
  • Check data accuracy in respect of quotes and orders.
  • Process and track purchase orders.
  • Liaise with current and new local suppliers.
  • Completion of tender documentation.
  • Updating of pricing in SAP.
  • Contact clients to obtain missing information or answer queries.
  • Liaise with the Logistics/Technical department to ensure timely deliveries.
  • Maintain and update sales- and customer records.
  • Communicate important feedback from customers internally.
  • Scheduling installations daily with the technical department to assist with workflow.
  • To retrieve the site readiness confirmation from customers before installation.
  • Manage the paperwork and computer records efficiently, keeping transparent records of technical requirements for each machine sale and customer.
  • Manage email correspondence received directly from customers.
  • Follow the company's standard operating procedures (i.e., payment terms, etc.).
  • Answering phone calls.

REPORTING STRUCTURE:

  • Reports directly to the Catering Sales Manager.

QUALIFICATIONS/EXPERIENCE/ABILITIES:

The ideal candidate will have/be:

  • Minimum of years' administrative experience within the industrial catering equipment industry.
  • Able to interpret and quote directly from floor plans/drawings.
  • Able to offer clients equipment solutions based on their specific requirements.
  • An extensive knowledge of local suppliers and their offerings.
  • Excellent verbal and written communication skills.
  • Team player-attitude.
  • Meticulous attention to detail, even under pressure.
  • Proactive mindset.
  • MS Office Suite experience (Word, Excel, etc.).
  • SAP Business One experience.
  • Good communication and interpersonal skills, capable of maintaining strong relationships.
  • Strong organisational and multi-tasking skills.
  • Excellent analytical and problem-solving abilities.
  • Time management skills, with the ability to meet deadlines.
  • Own and reliable transportation.
  • Well-presented appearance.
  • As the job holder will be required to deal with customers, they will be expected to represent the organisation positively.

HOURS OF WORK AND SALARY PACKAGE:

  • Working hours: 08h00 to 16h30 (Monday to Friday).
  • Lunch: 30 minutes daily, as well as 2 fifteen-minute tea-/smoke breaks at 10h00 and 14h00 respectively.
  • Basic Salary: R 36K – 38K negotiable (to be agreed and negotiated, depending on experience, etc.).
  • Probation period: 3 months. Benefits listed below only effective after successful completion of the probation period.
  • Medical aid: 50% Medical Aid contribution – Discovery Classic Saver.
  • Pension fund: Contribution by the company of 5.5% and 2% by the employee.
  • Life Insurance Cover: equivalent to 2 years annual salary.
  • Bonus: Discretionary annual bonus, based on performance.
  • 15 Days Annual leave increasing to 20 Days after year 5 of employment.
  • Retirement age: 60 years of age

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