Sales Administrator

Job Title: Sales Administrator

Division: Weir Minerals

Location: Alrode

Onsite

Purpose of Role: The Sales Administrator plays a key role in supporting the sales function by ensuring accurate and timely processing of orders, quotations, and documentation. This role contributes to operational efficiency, compliance with Quote-to-Cash (QTC) processes, and seamless coordination between internal teams. If you're detail-oriented, proactive, and passionate about enabling commercial success, this is your opportunity to thrive in a dynamic environment.

Why choose Weir:

Be part of a global organization dedicated to building a better future: At Weir, the growing world depends on us. It depends on us constantly reinventing, quickly adapting and continually finding better, faster, more sustainable ways to access the resources it needs to thrive. And it depends on each of us doing the best work of our lives. It's a big challenge – but it is exciting.

An opportunity to grow your own way: Everything moves fast in the dynamic world of Weir. This creates opportunities for us to take on new challenges, explore new areas, learn, progress and excel. Best of all, there is no set path that our people must take. Instead, everyone is given the support and freedom to tailor-make their own career and do the best work of their lives.

Feel empowered to be yourself and belong: Weir is a welcoming, inclusive place, where each individual's contribution is recognized and all employees are encouraged to innovate, collaborate and be themselves. We continually focus on people and their wellbeing. We believe in fairness and choose to be honest, transparent and authentic in everything we do.

Key Responsibilities

Sales Administration:

• Prepare and process sales orders, quotations and invoices.
• Ensure compliance with QTC processes and internal policies.
• Maintain Salesforce Opportunities.
• Monitor and expedite order flow to meet delivery timelines for customers.
• Ensure order book alignment.
• Maintain accurate documentation and filing of sales records.
• Generate delivery documentation and coordinate dispatch of goods.
• Support OE and AM order entry.
• Attend to customer queries and expediting of orders.
• Resolve issues related to delivery, pricing and product availability.
• Process Credit's and NCR's.

Reporting & Data Management:

• Assist in supporting with sales OTD and accurate output forecasting.
• Provide support and insight to management on trends and opportunities.
• Support internal audits and ensure document control compliance.

Coordination & Support:

• Liaise with internal departments (sales, logistics, finance) to ensure smooth order execution.
• Support customer credit management in collaboration with finance.

General Office Duties:

• Process supplier purchase orders in SAP and Coupa.

• Assist Managers with batch time sheet submissions.

• Safety First: Demonstrate 100% commitment to our zero harm behaviors in support of our drive towards developing a world class safety culture.

Job Knowledge/Education and Qualifications:

• Matric (Grade 12).
• Minimum 3 years' experience in a sales administration role within engineering, manufacturing, or mining.
• Proficiency in Microsoft Office and ERP systems (SAP essential).
• Strong attention to detail and accuracy in documentation.
• Excellent communication and problem-solving skills.
• Ability to work under pressure and manage multiple priorities.
• Commercial awareness and understanding of sales processes.

Founded in 1871, Weir is a world leading engineering business with a purpose to make mining operations smarter, more efficient and sustainable. Thanks to Weir's technology, our customers can produce essential metals and minerals using less energy, water and waste at lower cost. With the increasing need for metals and minerals for climate change solutions, Weir colleagues are playing their part in powering a low carbon future. We are a global family of 11,000 uniquely talented people in over 60 counties, inspiring each other to do the best work of our lives.

Weir is committed to an inclusive and diverse workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, veteran status, disability, age, or any other legally protected status.