Payroll Administrator

1 week ago

Elsiesrivier Western Cape, South Africa DesleeMattex Full time R250 000 - R450 000 per year

Africa's leading specialist in the manufacturing of premium knitted and woven mattress fabric based in Elsies River industrial is seeking to fill the role of Payroll Administrator.

Job Summary

To manage the payroll function for both wage and salaried staff, ensuring timeous and accurate payments, statutory compliance, and effective reporting. The Payroll Administrator plays a critical role in maintaining data integrity, supporting HR, and upholding employee trust through precise and confidential payroll management.

Job Requirements

EE position:

Preference will be given to previously disadvantage people.

Qualifications and Experience:

  • Tertiary qualification in Office Administration, Human Resources, Finance or relevant field.
  • 6–8 years of relevant payroll administration experience (manufacturing environment advantageous).
  • Sage system experience (including onboarding) is advantageous.
  • Intermediate MS Office skills and experience with ERP systems Advanced MS Excel proficiency (formulas, pivot tables, etc. Required).
  • Working knowledge of statutory payroll deductions and related legislation (BCEA, Main Agreement, PAYE, UIF, SDL, COIDA).
  • Valid driver's license and own vehicle preferred.

Duties and Responsibilities, include but are not limited to the following:

Payroll Administration

  • Process weekly and monthly payrolls for wage and salaried employees accurately and within deadlines.
  • Validate time and attendance data, ensuring correct overtime, leave, and deductions.
  • Distribute pay slips and maintain payroll filing systems.

Onboarding & Exits

  • Prepare and issue TCTC for new hires; collect and verify all documentation.
  • Onboard new employees on Sage and process statutory registrations (UIF, Medical Aid, Provident Fund).
  • Manage terminations, including final pay, leave pay calculations, and exit documentation.
  • Processing of provident fund and medical aid new entrants and terminations including direct communication with the relevant funds for Wage employees.

Statutory & Compliance

  • Provide accurate payroll information and supporting data for SARS, UIF, SDL, COIDA, and Provident Fund submissions.
  • Issue IRP5 certificates to all and Wage staff.
  • Liaise with the National Textile Bargaining Council and ensure compliance certificate is updated.
  • Coordinate and respond to all audit and statutory queries (Department of Employment & Labour, auditors, NTBC, etc.).

Reporting & General

  • Prepare weekly, monthly and quarterly payroll reports and analytics for HR and management (absenteeism, overtime, headcount).
  • Generate ad hoc reports as required by management.
  • Maintain accurate employee records and ensure data confidentiality at all times.
  • Prepare, plan and execute long service awards and payments
  • Support HR with annual increases and related administrative functions.
  • Attend to and process employee queries including and request daily.

Job Type: Full-time

Work Location: In person

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