Payroll / HR Administrator

7 hours ago

Stellenbosch Western Cape, South Africa Merand Corbett & Associates Full time

Western Cape

,

Stellenbosch, Techno Park

(Market related)

Be responsible for the full monthly payroll function and administrative support to the HR Dept.

DUTIES:
**Payroll Administration**:

- Capturing and creating new employee profiles on SAGE 300 People
- Monthly processing of salaries
- Monthly preparation of foreign currency pay slips for offshore employees
- Capture all personnel’s private medical and retirement annuity contributions correctly for tax benefit purposes
- Maintain the up to date record keeping of the HR Management system
- Capture any additional earnings or deductions as specified by finance
- Communicate any changes to earning and deductions of payroll to employees
- Complete payroll on or before the 25th of each month
- Assist with bi-annual payroll tax recon
- Work closely with the Finance Department on matters such as WCA, SDL, UIF etc.
- Assist with the maintenance of central HR electronic databases / webpages and intranet
- Provide the HR Manager with up to date HR reports and statistics

**Property Management**:

- Health and Safety Administration
- Arrange relevant service providers in order to perform maintenance
- Assist with monthly health and safety checks

**Office Management Administration**:

- Arrange and send gifts to employees for various occasions

**HR Administration**:

- Updating of personnel records and filing of documentation (Electronically and paper based)
- Assistance in planning & scheduling (probation periods, scheduling interviews etc.)
- Complete STATS SA report quarterly
- Send IRP5’s to personnel
- Send pay slips monthly to employees without access to the payroll software

**Leave Administration**:

- Compile monthly reports for leave provision to be submitted to finance
- Final approver for all leave requests
- Ensure leave request are submitted correctly along with supporting documentation where needed
- Monitor use of leave days for all staff. Escalate any points of concern related to leave to the appropriate party. (Misuse and maximum reached)
- Administer leave records on the employee self-service

**Required Experience / skills**:

- Financial / Administrative / HR Diploma plus minimum 6 years previous full payroll function experience
- Experience using SAGE 300 People or similar Software
- Good understanding of fringe benefits, deductions and tax (onshore and offshore)
- Required level of applicable legislation knowledge.
- Strong Excel skills
- Excellent communication skills both written and verbal
- Own reliable vehicle and valid driver’s license as weekly travel will be required for purchasing of office necessities
- COIDA

For more information please contact:
Marian Olivier

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