Events Coordinator

3 days ago

Cape Town, Western Cape, South Africa Optimized People Full time R250 000 - R450 000 per year


Duties and Responsibilities

  • Co-ordinating a high number of in-person events, ranging from small meetings, seminars, conferences, golf days, cocktail functions, and internal functions.
  • Working knowledge of webinars and the associated technology.
  • Co-ordinate all logistical requirements and administrative duties, e.g. name badge printing, packs, registration, catering requirements, parking, branding etc.
  • Maintaining records of all bookings, e.g. venue and catering and processing payments where necessary.
  • Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.
  • Assisting with creative decisions like event concepts.
  • Co-ordinating all event-related meetings.
  • Researching vendors, venues, and negotiating costs.
  • Helping set up and dismantle events efficiently through to completion.
  • Using event technology systems to set-up event registration workflows.
  • Assist the Marketing team with distribution of collateral, submit photos for social media and arrange internal photoshoots.

Education and experience

  • Relevant qualification and proven experience are essential.
  • Driver's licence and own transport essential.
  • Experience of event management in a corporate environment.
  • Client focused.
  • Strong attention to detail.
  • Project management/organisational skills.
  • Confident with all Microsoft Office packages.
  • Good written and verbal communication skills.
  • Multi-tasking abilities are essential.
  • Deadline driven.
  • Willing to work after hours and on weekends.

Knowledge, skills, and abilities

  • Creative and used to thinking outside the box.
  • Passion for events.
  • Able to work independently as well as part of a team.
  • Personable and presentable.
  • Eager to contribute new ideas.
  • Ability to work under pressure.
  • Customer/Client service orientated.

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