Receptionist / Administrator

3 days ago

Johannesburg, Gauteng, South Africa Boardroom Appointments Full time R120 000 - R180 000 per year


Minimum requirements:

  • Matric Grade 12 (min requirement)
  • Reception / Front Desk experience (min 2 years)
  • Strong administrative background
  • Computer Literate (min requirement MS Office packages)
  • Travel booking experience

Responsibilities:

  • Welcome visitors by greeting them, in person or on the telephone; answering and/or referring inquiries
  • Direct visitors by maintaining employee and department directories
  • Coordinate mail flow in and out of office
  • Schedule of appointments
  • Email messages
  • Collect and distributing parcels and other mail
  • Maintain safe and clean reception area by complying with procedures, rules, and regulations
  • Ensure housekeepers are maintaining all office/visitor accesses bathrooms and kitchens by means of checklists
  • Serve refreshments to visitors
  • Order stationary, business cards etc.
  • Switchboard Responsibilities
  • Answer phones and operate switchboard
  • Route calls to specific/correct people/departments
  • Answer inquiries about company / refer relevant inquiries
  • Maintain internal and external telephone lists
  • Handle phone calls from staff calling in sick
  • Hand out employee applications
  • Administrative Responsibilities
  • Maintain housekeeping schedules and rosters
  • Schedule meetings and conference rooms (maintain training room and boardroom schedules)
  • Send emails and faxes as and when required by various departments
  • Maintain office notice boards as directed by HR
  • Perform basic filing, and data capturing duties
  • Coordinate office activities
  • Stock take of stationary and pre-printed stationary monthly.
  • Issuing of pre-printed stationary to staff and branches.

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