Receptionist and Switchboard Officer

2 weeks ago

Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte
- Hanteer telefoonoproepe en navrae by ontvangs;
- Hanteer die skakelbord op 'n professionele wyse;
- Ontvang kliënte en besoekers op 'n professionele wyse;
- Bestuur toegangsbeheer en monitor die ingang;
- Verwys besoekers op die korrekte manier na die toepaslike personeellid of lokaal;
- Ontvang goedere en stuur aan die toepaslike persoon;
- Verleen administratiewe steun aan akademiese en administratiewe personeel van die Skool vir Publieke Leierskap;
- Tree as veiligheidsbeampte vir die vloer op.
- Handling telephone calls and enquiries at reception;
- Managing the switchboard in a professional manner;
- Receiving clients and visitors in a professional manner;
- Managing access control and monitoring the entrance;
- Correctly referring visitors to appropriate members of staff or venues;
- Receiving and dispatching goods to the appropriate person;
- Providing administrative support to the School of Public Leadership's academic and administrative staff;
- Acting as safety officer for the floor.

Job Requirements/Pos Vereistes
- Matriek of 'n Nasionale Senior Sertifikaat;
- Minstens drie jaar ervaring as 'n skakelbordbeampte, ontvangspersoon of 'n soortgelyke posisie;
- Uitstekende skriftelike en mondelinge kommunikasievaardighede in Engels en / of isiXhosa of Afrikaans;
- Die vermoë om in 'n multikulturele omgewing te funksioneer;
- Die vermoë om verskeie voortgesette en ad hoc-take te beplan, organiseer en te lewer/implementeer;
- Rekenaarvaardig in MS Word, Excel, Outlook, MS Teams en ander soortgelyke platforms;
- Die vermoë om onder druk 'n professionele en vriendelike diens te lewer;
- Handhaaf 'n positiewe ingesteldheid teenoor kliënte en kollegas.
- Grade 12 or a National Senior Certificate;
- At least three years' experience as a switchboard operator, receptionist, or a similar position;
- Excellent written and verbal communication skills in English and / or isiXhosa or Afrikaans;
- The ability to function in a multicultural environment;
- The ability to plan, organise and execute various continuous and ad hoc administrative tasks;
- Computer skills in MS Word, Excel, Outlook, MS Teams and other, similar platforms;
- The ability to deliver a professional and friendly service under pressure;
- Maintaining a positive attitude towards clients and colleagues.

Recommendation/Aanbeveling
- 'n Toepaslike naskoolse sertifikaat in administrasie of 'n verwante veld;
- Kennis van die Universiteit se administratiewe stelsels;
- Die vermoë om in 'n tweede taal te kommunikeer (isiXhosa of Afrikaans);
- Opgelei in Gesondheid en Veiligheid en/of Noodhulp.
- A post-matric certificate in administration or a relevant field;
- Prior experience of the University's administrative systems;
- The ability to communicate in a second language (isiXhosa or Afrikaans);
- Health and Safety and/or First Aid training.

  • FIXED TERM Receptionist/Switchboard Operator

    1 week ago

    Stellenbosch, Western Cape, South Africa Delaire (Pty) Ltd Full time R144 000 - R216 000 per year

    Delaire Graff Estate is looking for a fixed term Receptionist/Switchboard Operator to join their team. Welcoming guests to the estate, guiding guests to the various outlets & respond to general enquiries.Main Responsibilities:• Ensure guests are acknowledged, with kindness, warmth and sincerity, when entering and departing the reception area;• Engage...

  • FIXED TERM Receptionist/Switchboard Operator

    2 weeks ago

    Stellenbosch, South Africa Delaire (Pty) Ltd Full time

    Delaire Graff Estate is looking for a fixed term Receptionist/Switchboard Operator to join their team. Welcoming guests to the estate, guiding guests to the various outlets & respond to general enquiries.Main Responsibilities:• Ensure guests are acknowledged, with kindness, warmth and sincerity, when entering and departing the reception area;• Engage...

  • FIXED TERM Receptionist/Switchboard Operator

    1 week ago

    Stellenbosch, South Africa Delaire (Pty) Ltd. Full time

    Delaire Graff Estate is looking for a fixed term Receptionist/Switchboard Operator to join their team. Welcoming guests to the estate, guiding guests to the various outlets & respond to general enquiries. Main Responsibilities:• Ensure guests are acknowledged, with kindness, warmth and sincerity, when entering and departing the reception area;• Engage...

  • Estate Receptionist

    5 days ago

    Stellenbosch, Western Cape, South Africa Wild Dreams Full time R104 000 - R156 000 per year

    A prestigious wine estate in Stellenbosch is seeking a RECEPTIONIST / SWITCHBOARD OPERATOR to join their team. This role involves welcoming guests, guiding them to various outlets, and handling general enquiries with professionalism and warmth. Set on a luxury hillside wine estate set amidst stunning vineyards and panoramic mountain views, offering...

  • Receptionist/office Administrator

    2 days ago

    Stellenbosch, South Africa AG Aviation Africa Full time

    **RECEPTIONIST/OFFICE COORDINATOR** AG AVIATION AFRICA is growing, and we are looking for a proactive Receptionist/Office Coordinator to join our team on a contract basis. **Who are we looking for?** We are needing an energetic, team player who is not afraid of challenges and who is extremely organised and efficient. This person will report directly to...

  • Receptionist/ Office Coordinator

    1 week ago

    Stellenbosch, South Africa Graduate Placements Full time

    Our client, situated just outside Stellenbosch, is looking for a proactive and professional Receptionist / Office Coordinator who will be the first point of contact for customers, service providers and employees visiting the office. You will also be managing daily office operations, ensuring the smooth running of the office and all associated facilities....

  • Office Administrator

    5 days ago

    Stellenbosch, South Africa Exceed Hr Full time

    **Reference: Dorei Barnes** **Consultant: DB 7120** **Descriptions**: - Opening and closing the office; arranging appointments/meetings. - Logging queries with relevant service providers for any operational-related issues. - General receptionist duties - welcoming clients, answering the phone, operating the switchboard, printing/scanning, making coffee,...

  • Receptionist

    3 days ago

    Stellenbosch, South Africa HOSPAX RSA Full time

    **Responsibilities** Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen and forward incoming phone calls Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) Receive, sort and distribute daily...

  • Receptionist

    1 day ago

    Stellenbosch, Western Cape, South Africa FACTS Food & Allergy Consulting & Testing Services Full time

    We're looking for a friendly, confident and highly organisedreceptionistto join our team.This client-facing role is ideal for someone who enjoys engaging with people, thrives on keeping things running smoothly, and has a sharp eye for detail. You'll be the first point of contact for clients – whether over the phone, via email or in person – so strong...

  • Receptionist / Office Administrator

    5 days ago

    Stellenbosch, South Africa Helderberg Personnel Full time

    My client, an established industry leader and agricultural services provider, has a 6-month contract position for an energetic and enthusiastic office administrator. - be extremely organized and efficient - not be afraid of challenges - be a team player and able to take instruction from multiple parties - be able to prioritize work functions - be able to...